E-Billing Specialist: Invoicing & Client Support

Fox Rothschild LLP; Philadelphia (Philadelphia County); On-site; USD 60,000 - 90,000; Full time

Job summary

Fox Rothschild LLP is seeking an Electronic Billing Specialist to support the Finance Department with client billings, inquiries, and related billing tasks. The role emphasizes accuracy and timely submissions in a fast-paced law-firm environment.

The specialist submits invoices via e-billing, monitors status, resolves rejections, and ensures client requirements are met. Collaboration with attorneys and staff is essential, with strong MS Office skills.“

Qualifications

• Minimum of three years’ e-billing experience in a law firm (preferred) or other professional services organization.
• Bachelor’s degree in Accounting, Financial Analysis, Management or related field preferred; high school diploma or equivalent accepted.

Responsibilities

• Submit invoices through the e-billing system and document progress within the eHub and eBilling Tracker.
• Review newly opened client matters for assigned attorneys to determine if matters are available through e-billing websites.
• Monitor e-billing daily for new invoices and rejections; review daily new timekeeper report for new timekeepers that may need to be submitted for approval.
• Ensure successful submissions of ebilled clients and assist with the resolution of any rejections.
• Assist attorneys, Client Service Specialists, and clients with day to day e-billing questions and concerns.
• Verify that client setup, rates, and billing requirements are correct in the eBilling system.
• As required, submit rate requests to related vendor sites.
• Provide updates regarding invoice status to Client Billing Manager.
• Ensure that all tasks are done in accordance with Firm and client billing guidelines and policies.
• Work closely with supervisor and managers to resolve any e-billing or client e-billing issues.
• Submit invoices though the e-billing system and document progress within BillBlast, Ebilling Portal.
• Responsible for the submission of monthly/quarterly accruals as required.
• Provide updates regarding invoice status to Billing Supervisor/Director of Billing.

Skills

e-billing systems

vendor websites

Microsoft Office

communication skills

organization

multitasking

Education

Bachelor's degree in Accounting or related field

Tools

eBilling system (eHub/eBilling Tracker)

3E/Elite accounting system

Job description

Fox Rothschild LLP is seeking an Electronic Billing Specialist to support the Finance Department with client billings, inquiries, and related billing tasks. The role emphasizes accuracy and timely submissions in a fast-paced law-firm environment.

The specialist submits invoices via e-billing, monitors status, resolves rejections, and ensures client requirements are met. Collaboration with attorneys and staff is essential, with strong MS Office skills.“