Dynamic Project Coordinator — Admin, Events & Logistics

CFS; East Longmeadow (MA); On-site; USD 40,000 - 48,000; Full time

Benefits offered by this job

Great work environment

Competitive pay and benefits

Cross-training

New office with kitchen and lounge

Job summary

CFS is seeking a Project Coordinator in Massachusetts to coordinate project workflows, provide program support, and assist with events and marketing initiatives. The role requires strong communication, meticulous organization, and the ability to work independently in a collaborative environment.

Responsibilities include managing timelines, asset routing, calendar maintenance, and invoice processing, with a focus on delivering high-quality results for internal and external stakeholders.

Qualifications

• Experience in coordination, project administration, or a similar support role is a plus.
• Excellent written and verbal communication skills.
• Highly detail-oriented with strong documentation and file management.
• Proficient in Microsoft Office applications (Outlook, Excel, Word, Teams, PowerPoint).
• Ability to work independently, prioritize tasks, and proactively resolve issues.

Responsibilities

• Coordinate and manage project workflows, including task tracking, deadline management, asset routing, review cycles, approvals, and agency partner communication.
• Provide administrative support for programs, including agency coordination, sponsored product requests, sample inventory management, and shipment tracking.
• Support events and marketing initiatives by managing timelines, logistics, registrations, materials, inventory, and post-event documentation.
• Maintain content calendars, organize digital assets, coordinate delivery of marketing materials to stakeholders, and process marketing-related invoices.

Skills

Coordination

Project administration

Project management

Communication

Detail-oriented

Microsoft Office

Tools

Outlook

Excel

Word

Teams

PowerPoint

Job description

CFS is seeking a Project Coordinator in Massachusetts to coordinate project workflows, provide program support, and assist with events and marketing initiatives. The role requires strong communication, meticulous organization, and the ability to work independently in a collaborative environment.

Responsibilities include managing timelines, asset routing, calendar maintenance, and invoice processing, with a focus on delivering high-quality results for internal and external stakeholders.