Dynamic Project Coordination Specialist

Convergint; Centennial (CO); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Holidays & PTO

Fun & Laughter Day Off

Medical/Dental/Vision Plan

Life Insurance & Disability

Wellness Program

401K Matching

Colleague Assistance Program

Tuition Reimbursement

Salary & Benefits Plan

Vehicle Reimbursement

CSR Day

Cell Phone Reimbursement

Paid Parental Leave

Job summary

Convergint is seeking a full-time Teams Coordinator to provide administrative support to the local office (CTC). You will assist with project delivery, coordinate with Project Managers, manage project setup and communications, and ensure timely, on-budget execution.

The role emphasizes organizational skills, customer service, and proactive problem solving within a collaborative team culture. This position is based in Centennial, CO, on-site at our office.

Qualifications

• Strong ability to work independently and as a team member.
• Excellent verbal, written and interpersonal communication skills.
• Strong attention to detail.
• Service skills and awareness for customer care/satisfaction.
• Strong computer skills - Word / Excel.
• Excellent organizational skills and the ability to handle multiple projects simultaneously within tight deadlines.
• Shows initiative engages in proactive behavior and looks for opportunities.
• Strong analytical skills necessary to resolve problems and look for solution.
• Strong financial analytical skills including cost control.
• Strong ability to facilitate a collaborative working environment for customers and team members.

Responsibilities

• Assist with project delivery and administration of multiple installation projects throughout their life cycle.
• Work with multiple Project Managers to ensure project delivery meets clients’ expectations and the project is completed on time and within budget.
• Administer project setup in financial system, project management application.
• Act as central information source by maintaining, communicating, and distributing project details in conjunction with company and client requirements.
• Follow up daily with project team members on uncompleted tasks and open issue logs.
• Document actions in project management application.
• Update project status with client on a regular basis.
• Research, compile, process and coordinate project data e.g. data entry, report generation, metrics collection.
• Use the financial system to monitor budget, actual project cost and cost commitments.
• Coordinate with other business areas such as Sales, Service, and Safety relating to project activities.
• Organize, administer, and maintain electronic, and hard copy filing systems in accordance with Convergint's record retention policies and procedures, including regular review of project files/folder structure and contents, archiving and preparation for project team use.
• Prepare Purchase Orders for project materials and coordinate orders with purchasing department.
• Work with Warehouse, Project Managers, Field Supervisors and Engineering for active tracking of material orders, delivery dates, and reconciliation of project material in warehouse.
• Prepare project invoices and work with the Project Managers and Accounts Receivable team with analysis and tracking of client invoices.
• Assist with project closeout documentation and project turnover to Service team for warranty and post-installation support.
• Perform other duties and responsibilities as requested or required.

Skills

Customer service mindset

Communication skills

Attention to detail

Organizational skills

Problem solving

Team collaboration

Time management

Education

High School/GED or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Convergint is seeking a full-time Teams Coordinator to provide administrative support to the local office (CTC). You will assist with project delivery, coordinate with Project Managers, manage project setup and communications, and ensure timely, on-budget execution.

The role emphasizes organizational skills, customer service, and proactive problem solving within a collaborative team culture. This position is based in Centennial, CO, on-site at our office.