Dynamic Practice Assistant (Hybrid)

Holland & Knight; San Francisco (CA); Hybrid; USD 61,000 - 91,000; Full time

Benefits offered by this job

Medical insurance

Dental and vision plans

401(k) with profit sharing

Paid holidays and paid time off

Life and AD&D insurance

Job summary

Holland & Knight in San Francisco is seeking a Practice Assistant to provide high-quality administrative support to lawyers and professionals in a hybrid role requiring four days in office and one day remote. You will manage calendars, travel, billing support, and document preparation under supervision.

The ideal candidate has a Bachelor’s degree or 4–5 years of experience supporting lawyers, with advanced Microsoft Office and document management skills.

Qualifications

• Bachelor's degree or 4–5 years of experience supporting lawyers and paralegals with administrative or client-related tasks preferred.
• Experience providing high-quality administrative support to lawyers and professionals in a team environment.
• Ability to schedule, coordinate travel, prepare documents, and assist with billing and conflicts checks.

Responsibilities

• Provide high-quality administrative support to a group of lawyers and professionals.
• Schedule domestic and foreign travel and manage calendars.
• Prepare, organize, and process reimbursements, invoices, and check requests.
• Assist with time entry, billing, and collection as needed.
• Open, prioritize, and distribute mail and coordinate document handling.
• Prepare and format Word, Excel, and PowerPoint documents.

Skills

Microsoft Office

Document management

Adobe

Electronic signature software

Administrative support

Multitasking

Attention to detail

Independent work

Interpersonal skills

Written communication

Education

Bachelor's degree or 4–5 years of experience

Tools

Document management systems

Adobe

Microsoft Office

Job description

Holland & Knight in San Francisco is seeking a Practice Assistant to provide high-quality administrative support to lawyers and professionals in a hybrid role requiring four days in office and one day remote. You will manage calendars, travel, billing support, and document preparation under supervision.

The ideal candidate has a Bachelor’s degree or 4–5 years of experience supporting lawyers, with advanced Microsoft Office and document management skills.