Hybrid Legal Practice Assistant: Admin & Coordination

0400 FBD USA LLP; Palo Alto (CA); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Freshfields US LLP in California is seeking a Practice Assistant to join the Support Services Team, providing efficient, confidential administrative support to Senior Associates in a hybrid setting.

You will manage calendars, travel logistics, expenses, matter management, and ad hoc tasks, with coaching and structured training to develop your skills.

The role requires 0–3 years of experience and an associate's or bachelor's degree, with in-office four days a week in Silicon Valley or DC offices.

Qualifications

• Associate’s or Bachelor’s degree.
• 0–3 years of administrative support experience, preferably in a legal or professional services environment.
• Proficient in Microsoft Office (Word, PowerPoint, Outlook and Excel) and quick to learn new systems.
• Hybrid role requiring in-office presence four days a week in Freshfields Silicon Valley or Washington, D.C. offices.

Responsibilities

• Calendar management and meeting scheduling
• Contact management and database updates
• Meeting and event logistics coordination
• Domestic and international travel planning and logistics
• Expense reimbursement processing
• Time recording support
• Light word processing
• Marketing and business development administrative support
• Matter management, including audit letter processes
• General administrative support and ad hoc requests
• Limited-scope project work as assigned

Skills

Interpersonal skills

Organizational skills

Written and verbal communication

Proactive self-starter

Education

Associate's degree

Bachelor's degree

Tools

Microsoft Office

Job description

Freshfields US LLP in California is seeking a Practice Assistant to join the Support Services Team, providing efficient, confidential administrative support to Senior Associates in a hybrid setting.

You will manage calendars, travel logistics, expenses, matter management, and ad hoc tasks, with coaching and structured training to develop your skills.

The role requires 0–3 years of experience and an associate's or bachelor's degree, with in-office four days a week in Silicon Valley or DC offices.