Hybrid Legal Practice Assistant

AMS Staffing Inc.; Costa Mesa (CA); Hybrid; USD 60,000 - 130,000; Full time

Benefits offered by this job

Bonus and great benefits

Job summary

AMS Staffing Inc. in Costa Mesa, CA seeks a Practice Assistant to support attorneys and paralegals with secretarial and administrative tasks. You will prepare complex legal documents, manage calendars, handle mail, timekeeping and billing coordination.

The ideal candidate has 4+ years of legal support experience, fast 70+ WPM typing, strong MS Office skills, and excellent communication, proofreading and organizational abilities. This is a permanent full-time hybrid role with growth opportunities.

Qualifications

• 4+ years of experience as a practice assistant or legal secretary.
• Knowledge of legal terminology, documents and processes.
• Typing speed of at least 70 words per minute.
• Strong MS Office, document management, time entry, e-filing and database skills.
• Excellent written and verbal communication; strong grammar and proofreading.
• Excellent organizational skills with calendar, filing and deadlines management.
• Time management and ability to work independently and in a team.
• Regular predictable attendance.

Responsibilities

• Prepare and process correspondence and complex legal documents.
• Proofread, format, redline, and e-file documents as required.
• Review and route mail and faxes; arrange special services if needed.
• Maintain calendars for assigned attorneys and update deadlines.
• Maintain paper and electronic files per internal policy.
• Prepare time entries and coordinate client billing with the Billing Department.
• Provide general administrative support and handle travel arrangements.
• Mentor new staff and assist with piloting new software when needed.

Skills

4+ years experience

Education

Associate degree

Tools

MS Office

Document management

Time entry

E-filing

Database software

Job description

AMS Staffing Inc. in Costa Mesa, CA seeks a Practice Assistant to support attorneys and paralegals with secretarial and administrative tasks. You will prepare complex legal documents, manage calendars, handle mail, timekeeping and billing coordination.

The ideal candidate has 4+ years of legal support experience, fast 70+ WPM typing, strong MS Office skills, and excellent communication, proofreading and organizational abilities. This is a permanent full-time hybrid role with growth opportunities.