Dynamic Part-Time On-Site Property Admin Pro

CAMCO Property Management; West Chester (Chester County); On-site; USD 24,796 - 35,817; Part time

Job summary

CAMCO Property Management in West Chester, PA, invites you to join as a Part-Time On-Site Assistant Property Manager. This role delivers administrative and staff support across property operations and association tasks, with duties including payroll assistance, budget prep, records management, and board-ready documentation.

You will maintain resident records, handle invoices, prepare move-in packages, and coordinate with the Property Manager and Board of Directors.

Qualifications

• Associate’s degree in business preferred or equivalent combination of education and experience.
• 3–5+ years of related work experience.
• Strong administrative background.
• Strong customer service principles and practices.
• Excellent interpersonal, office management, and communication skills.
• Intermediate proficiency in Microsoft Windows software.
• Ability to prioritize work with minimal supervision.

Responsibilities

• Answers phones courteously and handles messages accurately and promptly.
• Prepares Management Reports, committee reports, and meeting notices for Manager’s review and approval.
• Maintains resident information in the database monthly; shares with Manager, Board, and valet desk.
• Keeps track of insurance certificate requests and maintains insurance records for vendors and unit owners.
• Maintains office supplies and follows purchasing procedures.
• Processes accounts payable invoices with work orders; codes invoices for PM approval.
• Prepares move-in packages for resale and leases.
• Creates files and coordinates information for new owners/leases.
• Prepares resident information packages requiring Board approval (e.g., Architectural Modification).
• Maintains inventory of keys, transmitters, and key fobs; maintains sales/cash logs as needed.
• Follows safety procedures and maintains a safe work environment.
• Other duties as required.

Skills

Administrative support

Customer service

Microsoft Windows

Communication skills

Prioritization

Education

Associate degree in business

Tools

Microsoft Windows

Job description

CAMCO Property Management in West Chester, PA, invites you to join as a Part-Time On-Site Assistant Property Manager. This role delivers administrative and staff support across property operations and association tasks, with duties including payroll assistance, budget prep, records management, and board-ready documentation.

You will maintain resident records, handle invoices, prepare move-in packages, and coordinate with the Property Manager and Board of Directors.