PartTime OnSite Assistant Property Manager

CAMCO Property Management; West Chester (Chester County); On-site; USD 26,174 - 28,929; Part time

Job summary

CAMCO Property Management is seeking a dedicated individual for an administrative position within our community management team. The successful candidate will play a crucial role in supporting property management operations, coordinating essential functions, and maintaining vital records. A background in administration and customer service is key, with responsibilities including telephone management, report preparation, and inventory control.

This is a great opportunity for an organized and proactive person to contribute to the efficiency and success of our community. The role offers compensation of $19 - $21 per hour, depending on experience.

Qualifications

• Education - Associate's degree or equivalent experience.
• Experience - 3 to 5+ years in related field.
• Skills - Strong administrative and customer service background.

Responsibilities

• Answer telephone and handle messages courteously and accurately.
• Prepare Management and committee reports for review.
• Maintain resident information in database and provide reports.
• Track insurance certificate requests and maintain records.
• Manage supply closet and request office supplies as needed.
• Handle accounts payable invoices and mail distribution.
• Prepare move-in packages and maintain inventory of keys.
• Ensure safety procedures are followed.

Skills

Strong administrative background

Customer service principles

Excellent interpersonal skills

Office management skills

Communication skills

Intermediate proficiency in Microsoft Windows

Education

Associate's degree in business

Job description

Overview

As a key member of the community management team, this position provides essential administrative, operational, and organizational support that helps ensure the smooth day-to-day management of the Association. The successful candidate will play a vital role in supporting property management operations, coordinating administrative functions, maintaining critical records and reports, and assisting with special projects that contribute to the overall success of the community.

Responsibilities

• Ensures that the telephone is answered properly and messages are handled courteously, accurately, and in a timely manner.
• Initiates preparation of Management Reports, committee reports, and meeting notices as applicable and submits for the Manager’s review and approval.
• Maintains, updates, and coordinates resident information in the computer database at a minimum on a monthly basis. Generates and provides this information to the Property Manager, Board of Directors, and valet desk.
• Keeps track of insurance certificate requests. Maintains insurance records and books for both vendors and unit owners.
• Maintains the supply closet. Requests all office supplies and equipment, following established purchasing procedures.
• Opens and distributes mail, prepares accounts payable invoices with work orders, and receives tickets. Stamps and codes invoices for P.M. to code and approve.
• Prepares move-in packages for resale and leases.
• Creates files, compiles, and coordinates all necessary information and documentation for new owners/leases.
• Prepares any resident information packages that require Board approval (i.e., Architectural Modification).
• Maintains inventory of common area keys, transmitters, and key fobs for residents and re-orders as needed following established procedures. Maintains log for sales and cash purchases as needed.
• Follows safety procedures and maintains a safe work environment.
• Other duties as required.

Qualifications

• An associate's degree with a concentration in business is preferred, or an equivalent combination of education and experience.
• Three (3) to five (5) plus years of related work experience.
• Strong administrative background.
• Strong working knowledge of customer service principles and practices.
• Excellent interpersonal, office management, and communication skills.
• Intermediate proficiency in Microsoft Windows software.

Compensation

$19 - $21 hourly