Dynamic Part-Time Campus Operations Assistant

Women Empowered For Succes (WES); New York (NY); Sur place; USD 33 000 - 39 000; Temps partiel

Avantages offerts par ce poste

Benefits package

Résumé du poste

Baruch College is seeking a part-time College Assistant to support Campus Facilities and Operations. Under supervision, you will perform clerical, administrative, and data-entry tasks, handle mail, scheduling, and Archibus work requests, and assist with payroll/timekeeping while maintaining confidentiality.

The role emphasizes customer service, organization, and multitasking in a college office setting. This position is non-exempt and capped at 1040 hours per year.

Qualifications

• Must demonstrate sufficient skills to perform the duties of the assigned tasks.
• Excellent customer service, written, and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks, establish priorities, and meet deadlines.
• Familiarity with Microsoft 365 products and other standard office software.
• Ability to interact professionally and effectively with a diverse group of individuals.
• Ability to maintain confidentiality and appropriately handle sensitive information.
• Ability and willingness to learn and work with Archibus and other departmental systems.

Responsabilités

• Provide professional customer service by answering phones, greeting visitors, responding to messages, and routing inquiries to the appropriate manager or staff member.
• Receive, sort, distribute, and appropriately file incoming mail, packages, deliveries, and other departmental materials.
• Maintain office supplies and storage areas; assist with ordering supplies and troubleshoot office equipment issues, including IT service requests.
• Log, review, route, print, and distribute work requests in Archibus to the appropriate trades, custodial staff, or work teams, and maintain records.
• Update Archibus with work request activities and completion information, close completed requests as appropriate, maintain the Authorized Requestors list, and assist with system-related issues.
• Maintain organized physical and electronic departmental files and records, and assist with the office calendar, meeting and training schedules, and other administrative coordination.
• Assist with payroll and timekeeping activities by maintaining accurate records and supporting timely processing.
• Provide general administrative and operational support to Campus Facilities and Operations staff.
• Maintain confidentiality when handling sensitive departmental and personnel information and perform other administrative, operational, and departmental duties as assigned.

Connaissances

Customer service

Organizational skills

Time management

Communication

Microsoft 365

Confidentiality

Archibus familiarity

Outils

Archibus

Microsoft 365

Description du poste

Baruch College is seeking a part-time College Assistant to support Campus Facilities and Operations. Under supervision, you will perform clerical, administrative, and data-entry tasks, handle mail, scheduling, and Archibus work requests, and assist with payroll/timekeeping while maintaining confidentiality.

The role emphasizes customer service, organization, and multitasking in a college office setting. This position is non-exempt and capped at 1040 hours per year.