Campus Facilities & Operations Support Clerk

City University of New York; New York, Northern (NY, KY); Hybrid; USD 30,000 - 42,000; Part time

Job summary

City University of New York's Baruch College is seeking a part-time College Assistant in Buildings & Grounds to support daily office operations, work request coordination, records management, and Archibus administration. You will handle customer service, mail, and scheduling while assisting payroll and time-keeping activities as needed.

The role requires strong organizational skills, excellent communication, and the ability to work with a diverse team.

Qualifications

• Excellent customer service, written, and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks, establish priorities, and meet deadlines.
• Familiarity with Microsoft 365 products and other standard office software.
• Ability to interact professionally with a diverse group of individuals.

Responsibilities

• Provide professional customer service by answering phones, greeting visitors, responding to messages, and routing inquiries to the appropriate manager or staff member.
• Receive, sort, distribute, and file incoming mail, packages, deliveries, and other departmental materials.
• Maintain office supplies and storage areas; assist with ordering supplies and troubleshoot office equipment issues, including IT service requests.
• Log, review, route, print, and distribute work requests in Archibus to the appropriate trades and staff.
• Update Archibus with work request activities and completion information, and maintain records.
• Maintain organized departmental files and assist with the office calendar, meeting and training schedules.
• Assist with payroll and time-keeping activities by maintaining accurate records.
• Provide general administrative and operational support to Campus Facilities and Operations staff.

Skills

Customer service

Multitasking

Organizational skills

Communication

Diversity interaction

Tools

Archibus

Microsoft 365

Office software

Job description

City University of New York's Baruch College is seeking a part-time College Assistant in Buildings & Grounds to support daily office operations, work request coordination, records management, and Archibus administration. You will handle customer service, mail, and scheduling while assisting payroll and time-keeping activities as needed.

The role requires strong organizational skills, excellent communication, and the ability to work with a diverse team.