Campus Facilities & Operations Assistant

The City University of New York; New York (NY); On-site; USD 30,000 - 41,000; Part time

Benefits offered by this job

Pension

Tax-Deferred Savings Plans

Health benefits eligible

Job summary

The City University of New York's Baruch College is seeking a part-time College Assistant to support Campus Facilities and Operations. Under supervision, you will handle administrative tasks, coordinate work requests in Archibus, manage records, and assist with payroll and timekeeping.

You will provide professional customer service, answer phones, file mail, maintain supplies, and work with IT service requests.

Qualifications

• Excellent customer service and communication skills.
• Strong organizational skills with attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Familiarity with Archibus and Microsoft 365.

Responsibilities

• Provide professional customer service by answering phones and greeting visitors.
• Receive, sort, distribute, and file incoming mail, packages, deliveries, and other materials.
• Maintain office supplies and storage areas; assist with ordering supplies and IT service requests.
• Log, review, route, print, and distribute work requests in Archibus to the appropriate trades and staff.
• Update Archibus with work request activities and completion information; maintain the Authorized Requestors list.
• Maintain organized physical and electronic departmental files and assist with calendar and meeting schedules.
• Assist with payroll and timekeeping activities by maintaining accurate records.
• Provide general administrative and operational support to Campus Facilities and Operations staff.
• Maintain confidentiality when handling sensitive departmental and personnel information.

Skills

Customer service

Organizational skills

Time management

Communication skills

Microsoft 365

Archibus

Tools

Archibus

Microsoft 365

Job description

The City University of New York's Baruch College is seeking a part-time College Assistant to support Campus Facilities and Operations. Under supervision, you will handle administrative tasks, coordinate work requests in Archibus, manage records, and assist with payroll and timekeeping.

You will provide professional customer service, answer phones, file mail, maintain supplies, and work with IT service requests.