College Assistant, CUNY Central Office (Various Departments)

The City University of New York; New York (NY); Hybrid; USD 26,000 - 40,000; Part time

Job summary

The City University of New York is seeking a part-time College Assistant to support clerical and administrative operations at its Central Office. The role involves data entry, record maintenance, receptionist duties, and assisting in instructional programs as needed.

Ideal candidates will have experience with Excel and MS Office, strong organizational skills, and a customer-focused approach while contributing to a collaborative team in a hybrid work setting.

Qualifications

• Experience with clerical tasks and data entry.
• Proficiency in Excel and MS Office.
• Strong organizational and communication skills.

Responsibilities

• Provide general administrative support, reception coverage, scheduling, and document handling.
• Assist with data entry, data compilation, and preparing reports.
• Maintain departmental records and respond to routine inquiries from students and staff.
• Operate standard office equipment and support event planning as required.

Skills

Excel

Microsoft Office

Communication

Tools

Office software

Job description

• Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation of a College or other unit where such work is required on a part-time basis or for a period of limited duration.
• There is one Assignment Level for this position. All personnel perform related work. This specification describes typical assignments; related duties may be assigned as

GENERAL DUTIES

• Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation of a College or other unit where such work is required on a part-time basis or for a period of limited duration.
• There is one Assignment Level for this position. All personnel perform related work. This specification describes typical assignments; related duties may be assigned as

needed.

• Maximum tenure for any employee in this hourly position is 1040 hours per year.
• Performs routine clerical work; may answer and attend to telephone calls; maintain records,

operate office machines (such as copier), sort and distribute mail, issue keys and identity cards, act as messenger, and perform related tasks as required.

• Types letters, memoranda, charts, and similar materials.
• Acts as cashier.
• Assists in statistical or research activities. May collect and compile data, code data for computer entry, perform data entry, and run computer reports.
• Performs clerical library work, such as sorting and shelving books, performing data entry into library systems, or binding books and periodicals.
• Assists in instructional programs, including tutoring and assisting students in areas such as reading and mathematics. May assist in speech and hearing therapy, provide musical accompaniment, and/or distribute and collect physical education equipment.
• Enters and maintains departmental records such as inventory control records, rosters, directories, and schedules.
• May operate computers, computer software, and other electronic equipment in performing assigned tasks.

CONTRACT TITLE

College Assistant

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

CUNY Central Office is seeking College Assistants to work in various departments on its administrative campus. Under supervision, the incumbent will perform miscellaneous clerical, administrative, research or other work related to the departmental operations. Employees in the College Assistant title work up to 20 hours per week, and 1,040 per fiscal year.

Duties Can Include But Are Not Limited To

• Providing general administrative support, such as reception coverage, scheduling, screening visitors and calls, taking detailed messages and relaying to appropriate parties, filing, organizing, and scanning documents, and maintaining office and web accounts.
• Assisting with statistical or research activities which can include collecting and compiling data, coding data for computer entry, performing data entry, and running computer reports.
• Entering and maintaining departmental records such as inventory control records, rosters, directories, and schedules.
• Responding to routine questions and requests from clients, students, and staff.
• Drafting communications, letters, or memoranda; assisting with initiatives, projects, and/or event planning.
• Using standard computer software, other office technology, and operating office equipment (such as scanners, faxes, and copiers) to perform related duties.
• Performing all other related duties as assigned.

Note

Until further notice, this position is eligible for a hybrid work schedule.

Minimum Qualifications

• Must demonstrate sufficient skills to perform the duties of the assigned tasks.

Other Qualifications

• Functional experience utilizing Excel and other standard Microsoft Office applications.
• Strong organizational and follow-through skills.
• Customer focused with ability to interact and work cooperatively and collaboratively on a team to assist diverse internal and external constituencies.

Compensation

This is a part-time position of up to 20 hours per week. Evening hours may be needed to carry out normal business operations. Hourly rate: $19.12 to $29.32; commensurate with education and work experience.

• Compensation is based on department budget.

Benefits

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

CLOSING DATE

Open until filled; resumes will be reviewed on a rolling basis.

JOB SEARCH CATEGORY

CUNY Job Posting: Support Staff

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID: 32680

Location: Central Office

Job Type: Part-Time