College Assistant - Buildings & Grounds

The City University of New York; New York (NY); On-site; USD 30,000 - 41,000; Part time

Benefits offered by this job

Pension

Tax-Deferred Savings Plans

Health benefits eligible

Job summary

The City University of New York's Baruch College is seeking a part-time College Assistant to support Campus Facilities and Operations. Under supervision, you will handle administrative tasks, coordinate work requests in Archibus, manage records, and assist with payroll and timekeeping.

You will provide professional customer service, answer phones, file mail, maintain supplies, and work with IT service requests.

Qualifications

• Excellent customer service and communication skills.
• Strong organizational skills with attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Familiarity with Archibus and Microsoft 365.

Responsibilities

• Provide professional customer service by answering phones and greeting visitors.
• Receive, sort, distribute, and file incoming mail, packages, deliveries, and other materials.
• Maintain office supplies and storage areas; assist with ordering supplies and IT service requests.
• Log, review, route, print, and distribute work requests in Archibus to the appropriate trades and staff.
• Update Archibus with work request activities and completion information; maintain the Authorized Requestors list.
• Maintain organized physical and electronic departmental files and assist with calendar and meeting schedules.
• Assist with payroll and timekeeping activities by maintaining accurate records.
• Provide general administrative and operational support to Campus Facilities and Operations staff.
• Maintain confidentiality when handling sensitive departmental and personnel information.

Skills

Customer service

Organizational skills

Time management

Communication skills

Microsoft 365

Archibus

Tools

Archibus

Microsoft 365

Job description

GENERAL DUTIES

• Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation of a College or other unit where such work is required on a part-time basis or for a period of limited duration.
• There is one Assignment Level for this position. All personnel perform related work. This specification describes typical assignments; related duties may be assigned as
• Maximum tenure for any employee in this hourly position is 1040 hours per year.
• Performs routine clerical work; may answer and attend to telephone calls; maintain records

operate office machines (such as copier), sort and distribute mail, issue keys and identity cards, act as messenger, and perform related tasks as required.

• Types letters, memoranda, charts, and similar materials.
• Acts as cashier.
• Assists in statistical or research activities. May collect and compile data, code data for computer entry, perform data entry, and run computer reports.
• Performs clerical library work, such as sorting and shelving books, performing data entry into library systems, or binding books and periodicals.
• Assists in instructional programs, including tutoring and assisting students in areas such as reading and mathematics. May assist in speech and hearing therapy, provide musical accompaniment, and/or distribute and collect physical education equipment.
• Enters and maintains departmental records such as inventory control records, rosters, directories, and schedules.
• May operate computers, computer software, and other electronic equipment in performing assigned tasks.

CONTRACT TITLE

College Assistant

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

At Baruch College we believe that student success is everyone's responsibility

This is a part-time College Assistant position reporting to the Assistant Vice President of Campus Facilities and Operations. The position provides administrative, customer service, and operational support for the Campus Facilities and Operations office in the Buildings and Grounds division. The College Assistant assists with daily office operations, work request coordination, records management, Archibus administration, communications, and other departmental activities as assigned.

Responsibilities

• Provide professional customer service by answering phones, greeting visitors, responding to messages, and routing inquiries to the appropriate manager or staff member.
• Receive, sort, distribute, and appropriately file incoming mail, packages, deliveries, and other departmental materials.
• Maintain office supplies and storage areas; assist with ordering supplies and troubleshoot office equipment issues, including submitting and following up on IT service requests.
• Log, review, route, print, and distribute work requests in Archibus to the appropriate trades, custodial staff, or work teams, and maintain accurate and timely records.
• Update Archibus with work request activities and completion information, close completed requests as appropriate, maintain the Authorized Requestors list, and assist with system-related issues.
• Maintain organized physical and electronic departmental files and records, and assist with the office calendar, meeting and training schedules, and other administrative coordination.
• Assist with payroll and timekeeping activities by maintaining accurate records and supporting timely processing.
• Provide general administrative and operational support to Campus Facilities and Operations staff.
• Maintain confidentiality when handling sensitive departmental and personnel information and perform other administrative, operational, and departmental duties as assigned.

Minimum Qualifications

• Must demonstrate sufficient skills to perform the duties of the assigned tasks.

Other Qualifications

• Excellent customer service, written, and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks, establish priorities, and meet deadlines.
• Strong problem-solving skills and the ability to follow through on assigned tasks.
• Familiarity with Microsoft 365 products and other standard office software.
• Ability to interact professionally and effectively with a diverse group of individuals.
• Ability to maintain confidentiality and appropriately handle sensitive information.
• Ability and willingness to learn and work with Archibus and other departmental systems.

Compensation

$26.00 hourly

Benefits

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID: 32805

Location: Baruch College

Job Type: Part-Time