Operations Coordinator (Part-Time)

Comevo; San Luis Obispo (CA); On-site; USD 25,000 - 39,000; Part time

Job summary

Comevo seeks a highly organized Operations Coordinator to support company operations, employee administration, and executive leadership. This local, part-time position in San Luis Obispo County involves acting as the liaison with our outsourced HR provider while handling administrative and operational tasks.

The ideal candidate brings discretion, professionalism, and strong communication skills, with the ability to manage multiple priorities and ownership from start to finish.

Qualifications

• 3+ years of experience in administrative, operations, office management, executive assistant, HR coordination, or a related role.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities with minimal supervision.
• High level of professionalism and discretion.
• Strong attention to detail and follow-through.
• Proficiency with Microsoft 365 including Outlook, Word, Excel, Teams, and PowerPoint.
• Reliable transportation and valid driver's license.
• Residence within the San Luis Obispo County area.
• Ability to handle confidential company and personal information responsibly.

Responsibilities

• Serve as the primary point of contact between employees and the company's outsourced HR provider.
• Coordinate employee onboarding and offboarding activities.
• Assist employees with benefits and HR-related questions.
• Maintain employee documentation and personnel records.
• Support performance review and employee development processes.
• Coordinate HR compliance documentation and required employee communications.
• Assist leadership with employee relations matters as needed.
• Post job openings on designated job boards and platforms.
• Review incoming resumes and identify qualified candidates.
• Conduct initial screening calls with applicants.
• Coordinate and schedule interviews with hiring managers.
• Maintain candidate communication throughout the hiring process.
• Coordinate and organize company meetings, including staff meetings and leadership meetings.
• Prepare meeting agendas, distribute materials, and track action items.
• Assist with process documentation and operational improvements.
• Coordinate vendors and service providers.
• Support special projects as assigned.
• Maintain organized company records and administrative files.
• Assist with purchasing, subscriptions, and administrative logistics.
• Help ensure operational tasks and follow-up items remain on track.
• Provide administrative assistance to the CEO and leadership team.
• Manage calendars and coordinate meetings.
• Schedule appointments and coordinate logistics.
• Conduct research and gather information for projects and business initiatives.
• Prepare correspondence, documents, and presentations as needed.
• Track follow-up items and assist with project coordination.
• Handle confidential information with discretion.
• Assist the CEO with personal administrative tasks.
• Coordinate personal appointments and scheduling.
• Run local errands as needed.
• List personal items for sale and coordinate related communications.
• Schedule personal meetings and appointments.
• Coordinate services and vendors when requested.
• Assist with miscellaneous administrative and personal projects.
• Check the company post office box on a regular basis.
• Process incoming mail and distribute accordingly.
• Deposit checks and payments at designated financial institutions.
• Maintain accurate records of deposits and related transactions.

Skills

Administrative experience

Organizational skills

Time management

Communication skills

Discretion

Attention to detail

Microsoft 365 proficiency

Driver's license

Local residency in San Luis Obispo

Tools

Microsoft 365

Job description

Description

Position Summary

Comevo is seeking a highly organized and proactive Operations Coordinator to support company operations, employee administration, and executive leadership. This role serves as a key liaison between employees and our outsourced HR provider while also providing administrative and operational support across the organization.

The ideal candidate is a self-starter who enjoys bringing order to a wide variety of tasks, can manage multiple priorities, and is comfortable handling both business and personal administrative responsibilities. This position requires discretion, professionalism, strong communication skills, and a willingness to take ownership of tasks from start to finish.

This is a local, part-time position requiring occasional errands and banking responsibilities within San Luis Obispo County.

Our Company

There are countless software companies on the West Coast, but Comevo – based in San Luis Obispo – is one of a kind. Agile, innovative and responsive to our clients’ changing needs, our approach is simple. We collaborate. We communicate. And we create software – online orientation software for higher education institutions throughout North America – that is elegant, engaging and effective.

Our People

What makes us truly special? It is the character of each person – the individual skills, talents and personalities – that constitutes the essence of our company.

To continue providing our clients with software and service that are absolutely first class, we keep a constant lookout for innovative, industrious individuals who want to be part of a strong, diverse, productive team.

Our Promise

There are no benchwarmers at Comevo: everyone gets to play in every game. Our size – and our positive, professional and rewarding corporate culture – affords each employee the opportunity to make a significant impact on the company’s success. Your voice will be heard. Your contributions will count. And your efforts will be rewarded.

Requirements

Key Responsibilities

Human Resources Coordination

• Serve as the primary point of contact between employees and the company's outsourced HR provider.
• Coordinate employee onboarding and offboarding activities.
• Assist employees with benefits and HR-related questions.
• Maintain employee documentation and personnel records.
• Support performance review and employee development processes.
• Coordinate HR compliance documentation and required employee communications.
• Assist leadership with employee relations matters as needed.

Recruiting Support

• Post job openings on designated job boards and platforms.
• Review incoming resumes and identify qualified candidates.
• Conduct initial screening calls with applicants.
• Coordinate and schedule interviews with hiring managers.
• Maintain candidate communication throughout the hiring process.
• Operations & Administrative Support
• Coordinate and organize company meetings, including staff meetings and leadership meetings.
• Prepare meeting agendas, distribute materials, and track action items.
• Assist with process documentation and operational improvements.
• Coordinate vendors and service providers.
• Support special projects as assigned.
• Maintain organized company records and administrative files.
• Assist with purchasing, subscriptions, and administrative logistics.
• Help ensure operational tasks and follow-up items remain on track.

Executive Support

• Provide administrative assistance to the CEO and leadership team.
• Manage calendars and coordinate meetings.
• Schedule appointments and coordinate logistics.
• Conduct research and gather information for projects and business initiatives.
• Prepare correspondence, documents, and presentations as needed.
• Track follow-up items and assist with project coordination.
• Handle confidential information with discretion.

Personal Assistant Responsibilities

• Assist the CEO with personal administrative tasks.
• Coordinate personal appointments and scheduling.
• Run local errands as needed.
• List personal items for sale and coordinate related communications.
• Schedule personal meetings and appointments.
• Coordinate services and vendors when requested.
• Assist with miscellaneous administrative and personal projects.

Banking & Mail Responsibilities

• Check the company post office box on a regular basis.
• Process incoming mail and distribute accordingly.
• Deposit checks and payments at designated financial institutions.
• Maintain accurate records of deposits and related transactions.

Qualifications

Required

• 3+ years of experience in administrative, operations, office management, executive assistant, HR coordination, or a related role.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities with minimal supervision.
• High level of professionalism and discretion.
• Strong attention to detail and follow-through.
• Proficiency with Microsoft 365 including Outlook, Word, Excel, Teams, and PowerPoint.
• Reliable transportation and valid driver's license.
• Residence within the San Luis Obispo County area.
• Ability to handle confidential company and personal information responsibly.

Preferred

• Experience working with outsourced HR providers.
• Recruiting or hiring coordination experience.
• Experience supporting executives or business owners.
• Experience in a small business environment.
• Familiarity with project coordination and process improvement initiatives.