Dynamic Operations & Admin Specialist

Phyton Talent Advisors; Los Angeles (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

Phyton Talent Advisors seeks an Operations Specialist to provide administrative and operational support to the General Office, streamlining processes and ensuring high-quality service to agency stakeholders.

You will manage daily office activities, coordinate resources, process financial transactions, support new business activities, and maintain compliance and reporting in a fast-paced environment.

Qualifications

• Experience in operations or office administration, preferably in financial services or insurance.
• Strong organizational and time-management abilities for handling multiple priorities.
• Excellent written and verbal communication with attention to detail.
• Ability to handle confidential information with discretion and professionalism.
• Willingness to learn new systems and adapt to processes.

Responsibilities

• Provide administrative and operational support to Agency Managers, agents, and General Office leadership.
• Manage daily office activities, including reception, phones, mail, scheduling, supplies, and facility requests.
• Process and track mail-related activities, checks, and policy documents.
• Coordinate resources for new and departing agents, including security access and workspace needs.
• Process accounts payable, deposits, reimbursements, ledger transactions, and end-of-day activities.

Skills

Organizational skills

Time management

Communication skills

Customer service

Problem solving

Systems learning

Education

Bachelor's degree (preferred)

Tools

MS Office

Job description

Phyton Talent Advisors seeks an Operations Specialist to provide administrative and operational support to the General Office, streamlining processes and ensuring high-quality service to agency stakeholders.

You will manage daily office activities, coordinate resources, process financial transactions, support new business activities, and maintain compliance and reporting in a fast-paced environment.