Onsite Operations & Admin Specialist — Fast-Paced Office

Phyton Talent Advisors; Santa Rosa (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Phyton Talent Advisors seeks an Office Operations & Administrative Specialist to support a busy General Office environment in Santa Rosa, CA. The role includes receptionist duties, admin tasks for agency managers, and coordination of office resources.

You will handle mail, deposits, supplies, onboarding/offboarding, and basic financial activities while ensuring compliance and smooth daily operations. Strong organizational and communication skills are essential.

Qualifications

• Experience in office administration or operations.
• Strong organizational skills and attention to detail.
• Comfortable greeting clients and interacting with internal stakeholders.
• Experience with accounts payable or financial processes is a plus.

Responsibilities

• Serve as first point of contact at reception and greet clients.
• Provide administrative support to managers and onsite leadership.
• Manage mail, scanning, deposits, supplies, and office communications.
• Coordinate onboarding/offboarding resources (mailboxes, keys, security, phones).
• Process employment verifications and I-9 documentation.

Skills

Organizational skills

Attention to detail

Reception + client interaction

Communication

Job description

Phyton Talent Advisors seeks an Office Operations & Administrative Specialist to support a busy General Office environment in Santa Rosa, CA. The role includes receptionist duties, admin tasks for agency managers, and coordination of office resources.

You will handle mail, deposits, supplies, onboarding/offboarding, and basic financial activities while ensuring compliance and smooth daily operations. Strong organizational and communication skills are essential.