Operations Administrator

The Connors Group; New York (NY); On-site; USD 52,000 - 72,000; Full time

Job summary

The Connors Group is seeking an Administrative Operations Coordinator to support our client’s team in New York. This role emphasizes strong administrative skills and coordination across field operations and purchasing to keep daily work running smoothly.

You will manage calendars, coordinate service visits, track orders, and maintain internal records. The ideal candidate is organized, responsive, and detail-oriented, comfortable working with Smartsheet or similar tools, and adept at cross-team

Qualifications

• Strong organizational skills with attention to detail.
• Experience supporting multiple teams and executives.
• Ability to manage calendars, travel, and meetings efficiently.

Responsibilities

• Manage calendars, scheduling, and meeting coordination.
• Organize documentation, reports, and internal records.
• Assist with general office and administrative tasks across teams.
• Support leadership with day-to-day administrative needs.
• Assist in scheduling technicians and coordinating service/install work.
• Help confirm site access and logistics with clients/buildings.
• Track job progress and maintain updates in internal systems.
• Flag delays or issues to the appropriate team members.
• Process and track purchase orders.
• Monitor equipment orders and deliveries.
• Follow up with vendors on ETAs and order status.
• Maintain organized vendor and order records.
• Maintain Smartsheet with accurate, up-to-date information.
• Ensure tasks and job updates are properly logged and organized.
• Support overall workflow visibility and organization.
• Triage incoming emails and route appropriately.
• Draft responses for routine administrative and operational matters.
• Coordinate across internal teams to support smooth execution.
• Track open items and ensure timely follow-up.

Skills

Calendar management

Scheduling

Documentation

Vendor coordination

Tools

Smartsheet

Internal systems

Job description

Our client is hiring an Administrative Operations Coordinator to support their team. This role is administrative-first, with a strong focus on supporting operational coordination and execution.

The goal is to bring in someone who can handle core administrative responsibilities while also ensuring day-to-day coordination across field operations and purchasing runs smoothly.

Core Responsibilities:

Administrative Support (Primary Focus)

• Manage calendars, scheduling, and meeting coordination


• Organize documentation, reports, and internal records


• Assist with general office and administrative tasks across teams


• Support leadership with day-to-day administrative needs

Field Operations Coordination (Support Role)

• Assist in scheduling technicians and coordinating service/install work


• Help confirm site access and logistics with clients/buildings


• Track job progress and maintain updates in internal systems


• Flag delays or issues to the appropriate team members


• Process and track purchase orders


• Monitor equipment orders and deliveries


• Follow up with vendors on ETAs and order status


• Maintain organized vendor and order records

Workflow & System Support

• Maintain Smartsheet (or similar tools) with accurate, up-to-date information


• Ensure tasks and job updates are properly logged and organized


• Support overall workflow visibility and organization

Communication & Coordination

• Triage incoming emails and route appropriately


• Draft responses for routine administrative and operational matters


• Coordinate across internal teams to support smooth execution

Follow-Through & Organization

• Track open items and ensure timely follow-up


• Support teams in keeping tasks organized and moving forward


• Help maintain accountability across ongoing work

We are looking for someone highly organized, responsive, and detail-oriented, with the ability to support multiple teams. This role requires someone who can handle administrative responsibilities efficiently while also contributing to operational coordination.