Dynamic Onsite Receptionist — Front Desk & Admin Support

Vaco; San Diego (CA); On-site; USD 34,000 - 36,000; Part time

Job summary

Vaco in the UTC/La Jolla area seeks a professional, customer‑focused Receptionist to support day‑to‑day office operations. You will be the first contact for tenants, visitors and service providers, handling calls, emails and in‑person inquiries while providing essential administrative support to the on‑site team. Schedule is Monday–Friday, 8:00 AM–5:00 PM.

Pay rate is $25–$26 per hour, DOE. This is a temporary role through the end of August, offering exposure to a fast‑paced, professional office

Qualifications

• Previous receptionist, administrative, or customer service experience preferred.
• Proficiency in Google Suite required; Microsoft Office is a plus.
• Strong attention to detail and organizational skills.
• Excellent communication and customer service skills.
• Ability to manage multiple priorities in an onsite office environment.

Responsibilities

• Serve as the initial point of contact, handling incoming calls, emails, and in-person inquiries
• Respond to customer service requests and elevate items as appropriate
• Manage incoming and outgoing mail and general correspondence
• Ensure phone and voicemail systems are functioning properly
• Issue and deactivate access cards and coordinate key requests
• Maintain vendor key sign-in/out logs
• Keep the front office and common areas presentable at all times
• Order and maintain office and kitchen supplies; assist with purchase orders as needed
• Create and distribute general notices and communications
• Track and follow up on service requests to ensure timely resolution
• Coordinate with vendors and service providers to support daily operations
• Maintain electronic and paper filing systems
• Assist with conference room scheduling
• Support tenant move-ins and move-outs
• Update internal databases, spreadsheets, and directories
• Assist with basic administrative tasks as needed

Skills

Google Suite

Microsoft Office

Attention to detail

Organizational skills

Communication skills

Customer service

Multitasking

Tools

Google Suite

Microsoft Office

Job description

Vaco in the UTC/La Jolla area seeks a professional, customer‑focused Receptionist to support day‑to‑day office operations. You will be the first contact for tenants, visitors and service providers, handling calls, emails and in‑person inquiries while providing essential administrative support to the on‑site team. Schedule is Monday–Friday, 8:00 AM–5:00 PM.

Pay rate is $25–$26 per hour, DOE. This is a temporary role through the end of August, offering exposure to a fast‑paced, professional office