Receptionist

Vaco; San Diego (CA); On-site; USD 34,000 - 36,000; Part time

Job summary

Vaco in the UTC/La Jolla area seeks a professional, customer‑focused Receptionist to support day‑to‑day office operations. You will be the first contact for tenants, visitors and service providers, handling calls, emails and in‑person inquiries while providing essential administrative support to the on‑site team. Schedule is Monday–Friday, 8:00 AM–5:00 PM.

Pay rate is $25–$26 per hour, DOE. This is a temporary role through the end of August, offering exposure to a fast‑paced, professional office

Qualifications

• Previous receptionist, administrative, or customer service experience preferred.
• Proficiency in Google Suite required; Microsoft Office is a plus.
• Strong attention to detail and organizational skills.
• Excellent communication and customer service skills.
• Ability to manage multiple priorities in an onsite office environment.

Responsibilities

• Serve as the initial point of contact, handling incoming calls, emails, and in-person inquiries
• Respond to customer service requests and elevate items as appropriate
• Manage incoming and outgoing mail and general correspondence
• Ensure phone and voicemail systems are functioning properly
• Issue and deactivate access cards and coordinate key requests
• Maintain vendor key sign-in/out logs
• Keep the front office and common areas presentable at all times
• Order and maintain office and kitchen supplies; assist with purchase orders as needed
• Create and distribute general notices and communications
• Track and follow up on service requests to ensure timely resolution
• Coordinate with vendors and service providers to support daily operations
• Maintain electronic and paper filing systems
• Assist with conference room scheduling
• Support tenant move-ins and move-outs
• Update internal databases, spreadsheets, and directories
• Assist with basic administrative tasks as needed

Skills

Google Suite

Microsoft Office

Attention to detail

Organizational skills

Communication skills

Customer service

Multitasking

Tools

Google Suite

Microsoft Office

Job description

Position: Receptionist

Location: Onsite in UTC/La Jolla area

Schedule: Monday-Friday, 8:00 AM-5:00 PM

Pay Rate: $25-$26/hour, DOE

Employment Type: Temporary (through end of August)

Overview:

We are seeking a professional and customer-focused Receptionist to support the day-to-day operations of a commercial office environment. This role serves as the first point of contact for tenants, visitors, and service providers, while providing administrative support to the on-site operations team. The ideal candidate is detail-oriented, organized, and enjoys working in a fast-paced, professional setting.

Key Responsibilities:

• Serve as the initial point of contact, handling incoming calls, emails, and in-person inquiries
• Respond to customer service requests and elevate items as appropriate
• Manage incoming and outgoing mail and general correspondence
• Ensure phone and voicemail systems are functioning properly
• Issue and deactivate access cards and coordinate key requests
• Maintain vendor key sign-in/out logs
• Keep the front office and common areas presentable at all times
• Order and maintain office and kitchen supplies; assist with purchase orders as needed
• Create and distribute general notices and communications
• Track and follow up on service requests to ensure timely resolution
• Coordinate with vendors and service providers to support daily operations
• Maintain electronic and paper filing systems
• Assist with conference room scheduling
• Support tenant move-ins and move-outs
• Update internal databases, spreadsheets, and directories
• Assist with basic administrative tasks as needed

Qualifications:

• Previous receptionist, administrative, or customer service experience preferred
• Proficiency in Google Suite required; experience with Microsoft Office is a plus
• Strong attention to detail and organizational skills
• Excellent communication and customer service skills
• Ability to manage multiple priorities in an onsite office environment

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (\"we,\" \"our,\" or \"Vaco by Highspring\") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.