Dynamic Office & Fleet Coordinator

FreeRecruit; United States; Remote; USD 32,000 - 42,000; Full time

Job summary

FreeRecruit is seeking an Office Assistant to support reception, fleet management, and building maintenance in a dynamic environment. This role offers exposure to daily office operations, scheduling, and record-keeping, with emphasis on accuracy and professional communication.

The ideal candidate has a Matric, at least 1 year in office administration, and proficiency with Word, Excel, and Outlook. Experience in construction is a plus. Join a proactive team and develop broad office skills.

Qualifications

• Matric (Grade 12) required.
• At least 1 year experience in office administration and reception.
• Proficiency in Word, Excel and Outlook at intermediate level.
• Experience in construction industry advantageous.
• Professional communication and telephone etiquette.

Responsibilities

• Welcome and direct clients and visitors in a courteous and professional manner.
• Answer, screen and direct incoming calls and handle general inquiries.
• Maintain a neat and organized reception and conference room area.
• Coordinate and schedule appointments, meetings, and boardroom bookings.
• Prepare meeting agendas and take accurate minutes.
• Manage incoming and outgoing mail and courier deliveries.
• Handle sensitive and confidential information discreetly.
• Ensure proper visitor identification and maintain security protocols.
• Issue vehicle checklists to Drivers and monitor vehicle usage.
• Schedule and arrange vehicle servicing and roadworthy testing.
• Procure fleet-related maintenance items and complete license renewal documentation.
• Submit insurance claims and compile incident reports.
• Reconcile fleet statements and maintain tracking systems and logbooks.
• Prepare and submit monthly fleet management reports.
• Oversee general maintenance of the office building.
• Monitor and manage health and safety equipment and infrastructure.
• Ensure functionality of security systems, including access controls and intercoms.
• Enforce building safety and emergency protocols

Skills

Professional communication

Telephone etiquette

Education

Matric (Grade 12)

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

FreeRecruit is seeking an Office Assistant to support reception, fleet management, and building maintenance in a dynamic environment. This role offers exposure to daily office operations, scheduling, and record-keeping, with emphasis on accuracy and professional communication.

The ideal candidate has a Matric, at least 1 year in office administration, and proficiency with Word, Excel, and Outlook. Experience in construction is a plus. Join a proactive team and develop broad office skills.