REMOTE OFFICE ASSISTANT REQUIRED

FreeRecruit; United States; Remote; USD 32,000 - 42,000; Full time

Job summary

FreeRecruit is seeking an Office Assistant to support reception, fleet management, and building maintenance in a dynamic environment. This role offers exposure to daily office operations, scheduling, and record-keeping, with emphasis on accuracy and professional communication.

The ideal candidate has a Matric, at least 1 year in office administration, and proficiency with Word, Excel, and Outlook. Experience in construction is a plus. Join a proactive team and develop broad office skills.

Qualifications

• Matric (Grade 12) required.
• At least 1 year experience in office administration and reception.
• Proficiency in Word, Excel and Outlook at intermediate level.
• Experience in construction industry advantageous.
• Professional communication and telephone etiquette.

Responsibilities

• Welcome and direct clients and visitors in a courteous and professional manner.
• Answer, screen and direct incoming calls and handle general inquiries.
• Maintain a neat and organized reception and conference room area.
• Coordinate and schedule appointments, meetings, and boardroom bookings.
• Prepare meeting agendas and take accurate minutes.
• Manage incoming and outgoing mail and courier deliveries.
• Handle sensitive and confidential information discreetly.
• Ensure proper visitor identification and maintain security protocols.
• Issue vehicle checklists to Drivers and monitor vehicle usage.
• Schedule and arrange vehicle servicing and roadworthy testing.
• Procure fleet-related maintenance items and complete license renewal documentation.
• Submit insurance claims and compile incident reports.
• Reconcile fleet statements and maintain tracking systems and logbooks.
• Prepare and submit monthly fleet management reports.
• Oversee general maintenance of the office building.
• Monitor and manage health and safety equipment and infrastructure.
• Ensure functionality of security systems, including access controls and intercoms.
• Enforce building safety and emergency protocols

Skills

Professional communication

Telephone etiquette

Education

Matric (Grade 12)

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Office Assistant

Our clients is seeking a proactive and detail-oriented Office Assistant to Responsibilities to join their team. This is an excellent opportunity for a motivated individual who is eager to gain practical experience in a fast-paced, dynamic environment.

Minimum Requirements

• Matric (Grade 12).
• Minimum of 1 years’ experience in office administration and reception duties.
• Proficiency in Microsoft Word, Excel and Outlook (Intermediate level).
• Experience in the construction industry will be advantageous.
• Professional communication and telephone etiquette.

Roles and Responsibilities

Reception Duties

• Welcome and direct clients and visitors in a courteous and professional manner.
• Answer, screen and direct incoming calls and handle general inquiries.
• Maintain a neat and organized reception and conference room area.
• Coordinate and schedule appointments, meetings, and boardroom bookings.
• Prepare meeting agendas and take accurate minutes.
• Manage incoming and outgoing mail and courier deliveries.
• Handle sensitive and confidential information discreetly.
• Ensure proper visitor identification and maintain security protocols.

Fleet Management

• Issue vehicle checklists to Drivers and monitor vehicle usage.
• Schedule and arrange vehicle servicing and roadworthy testing.
• Procure fleet-related maintenance items and complete license renewal documentation.
• Submit insurance claims and compile incident reports.
• Reconcile fleet statements and maintain tracking systems and logbooks.
• Prepare and submit monthly fleet management reports.

Security & Building Maintenance

• Oversee general maintenance of the office building.
• Monitor and manage health and safety equipment and infrastructure.
• Ensure functionality of security systems, including access controls and intercoms.
• Enforce building safety and emergency protocols