Dynamic Office Coordinator & Events Lead

Aperia Technologies Inc.; Hayward (CA); On-site; USD 30,000 - 34,000; Full time

Job summary

Aperia Technologies Inc. is seeking an Office Coordinator to keep our Hayward office organized and welcoming as we scale operations in the US market. You will handle clerical tasks, manage supplies, coordinate vendors, and support events and onboarding activities.

The role emphasizes strong organization, discretion with confidential information, and the ability to multitask in a fast-paced environment while maintaining a positive workplace etiquette.

Qualifications

• High School Diploma or equivalent; Associate degree preferred.
• 1–3 years in an office clerk/coordinator role.
• Strong organizational and time-management abilities.
• Excellent written and verbal communication.
• Proficiency with Microsoft Office and Google Suite.

Responsibilities

• Provide daily administrative support, prepare documents, and manage records.
• Greet visitors and coordinate access procedures.
• Receive, sort, and ship mail and packages.
• Monitor and restock office supplies.
• Coordinate room bookings, catering, and events within budget.
• Document issues and coordinate service visits for facilities.
• Support onboarding and departures with workspace setup.
• Maintain confidentiality and safety procedures.

Skills

Organizational skills

Attention to detail

Time management

Communication skills

Confidentiality

Adaptability

Self-starter

Interpersonal skills

Education

High School Diploma or equivalent

Tools

Microsoft Office

Google Workspace

Job description

Aperia Technologies Inc. is seeking an Office Coordinator to keep our Hayward office organized and welcoming as we scale operations in the US market. You will handle clerical tasks, manage supplies, coordinate vendors, and support events and onboarding activities.

The role emphasizes strong organization, discretion with confidential information, and the ability to multitask in a fast-paced environment while maintaining a positive workplace etiquette.