Dynamic Office Manager & Culture Builder

Hive; San Francisco (CA); On-site; USD 50,000 - 65,000; Full time

Job summary

Deploy’s San Francisco office is seeking an ambitious Office Manager to support growing operations and culture. You’ll manage daily office functions, coordinate events, handle HR-related tasks, and ensure a productive, welcoming environment for 50+ employees.

In this role you’ll partner with People Ops, oversee catering, supplies, and vendor relationships, and act as the liaison with building management. This is a fast-paced, dynamic role in a cutting-edge AI company.

Qualifications

• BA / BS degree required.
• 0–2 years of work experience in a professional setting.
• Desire to work in a fast-paced global environment.
• Excellent communicator, both written and verbal.

Responsibilities

• Keep our headquarters running smoothly and all team members happy; keep the office immaculate: clean, organized, stocked, and ready to create great things.
• Ensure employee happiness with their work environment, especially for meals catering and office maintenance (twice daily catering, weekly snack orders, office supplies, and misc. office needs).
• Work with our People Ops team to plan and coordinate activities and events (e.g., team outings, company parties, in-office events, etc.).
• Assist in a variety of HR needs, including benefits administration, immigration, and compliance.
• Support with calendaring, email, and travel of the CEO.
• Serve as facility manager for our SF office with 50+ employees (and growing!).
• Manage vendors and contractors: planning for, purchasing, and upkeep of workstations, furniture, and employee supplies.
• Act as primary liaison between the company and office building management (e.g. repairs, building code compliance, etc.).
• Own space planning, including frequent seating rearrangements; assist with build-out of expansion office space.
• Facilitate office physical/equipment access and security awareness.
• Maintain awareness of industry best practices for data maintenance handling as it relates to your role.
• Adhere to policies, guidelines and procedures pertaining to the protection of information assets.
• Report actual or suspected security and/or policy violations/breaches to an appropriate authority

Skills

Excellent communicator

Organizational skills

Adaptable

Education

BA / BS degree

Job description

Deploy’s San Francisco office is seeking an ambitious Office Manager to support growing operations and culture. You’ll manage daily office functions, coordinate events, handle HR-related tasks, and ensure a productive, welcoming environment for 50+ employees.

In this role you’ll partner with People Ops, oversee catering, supplies, and vendor relationships, and act as the liaison with building management. This is a fast-paced, dynamic role in a cutting-edge AI company.