Dynamic Office Coordinator & Bookkeeper

Aramark; Livingston (NJ); On-site; USD 34,000 - 49,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) planning

Paid time off

Parental leave

Disability coverage

Job summary

Aramark is seeking an Office Coordinator/Bookkeeper to support administrative tasks, answer phones, file, communicate with clients, and schedule staff in a fast-paced environment. The role requires strong etiquette, customer service experience, and proficiency in Excel, Word, and PowerPoint.

Responsibilities include monthly reports, training coordination, schedule management, and vendor data maintenance. The position offers comprehensive benefits and a stable team environment with opportunities

Qualifications

• Possess strong professional etiquette and customer service experience.
• Strong digital literacy including MS Office (Excel, Word, PowerPoint).
• Strong problem solving, analytical, and interpersonal skills.

Responsibilities

• Provide administrative support and advice to the Unit and offices
• Be responsible for managing all filing systems and implementing any approved necessary structure revisions as required.
• Be responsible for producing the Business Units monthly report
• Organise / Manage training courses
• Site wide emails
• Minute taker (when required)
• Schedule meetings / book rooms / organise food as required
• Manage all access request forms
• Inductions - Collate data base on contracts we use in terms of training hippo/ccs inductions and schedule as required.
• Keep approved vendors list up to date with insurance details etc.
• File supplier dockets and chase Supplier Dockets if required.
• Back up to complete timesheets
• Admin help in cleaning schedules, plant room schedules, setting up excel sheets
• Audit support
• Any safety admin toolbox / data sheets update
• Uniform / Tools ordering

Skills

Professional etiquette

Customer service

Analytical skills

Interpersonal skills

Digital literacy

Tools

Excel

Word

PowerPoint

Job description

Aramark is seeking an Office Coordinator/Bookkeeper to support administrative tasks, answer phones, file, communicate with clients, and schedule staff in a fast-paced environment. The role requires strong etiquette, customer service experience, and proficiency in Excel, Word, and PowerPoint.

Responsibilities include monthly reports, training coordination, schedule management, and vendor data maintenance. The position offers comprehensive benefits and a stable team environment with opportunities