Office Coordinator I

Aramark; Chester (Delaware County); On-site; USD 38,000 - 52,000; Full time

Job summary

Aramark in Chester, PA is seeking an Assistant who provides administrative support across units, handles phones, filing, scheduling, and client communications in a fast-paced environment. The role emphasizes strong communication, reliability, and proficiency with basic office equipment.

Key duties include producing monthly Business Unit reports, organizing training courses, scheduling meetings, managing access forms, inductions, and vendor records, assisting with timesheets, safety admin, and

Qualifications

• Strong professional etiquette
• Strong digital literacy (Excel, Word, PowerPoint)
• Strong problem solving, analytical and interpersonal skills
• Must have customer service experience

Responsibilities

• Provide administrative support and advice to the Unit and offices
• Be responsible for managing all filing systems and implementing any approved necessary structure revisions as required
• Be responsible for producing the Business Units monthly report
• Organise / Manage training courses
• Site wide emails
• Minute taker (when required)
• Schedule meetings / book rooms / organise food as required
• Manage all access request forms
• Inductions - collate data base on contracts we use in terms of training hippo/ccs inductions and schedule as required
• Keep approved vendors list up to date with insurance details etc.
• File supplier dockets and chase Supplier Dockets if required
• Back up to complete timesheets
• Admin help in cleaning schedules, plant room schedules, setting up excel sheets
• Audit support
• Any safety admin toolbox / data sheets update
• Uniform / Tools ordering

Skills

Customer service

Excel

Word

PowerPoint

Interpersonal skills

Tools

MS Office

Job description

Job Description

The Assistant provides support in all administrative tasks. This includes but is not limited to answering phones, filing, communicating with client and customers, and scheduling of staff. The ideal candidate will possess the ability to communicate, answer telephones, and operate fax machines and copiers in a fast-paced environment.

Job Responsibilities

• Provide administrative support and advice to the Unit and offices


• Be responsible for managing all filing systems and implementing any approved necessary structure revisions as required.


• Be responsible for producing the Business Units monthly report


• Organise / Manage training courses


• Site wide emails


• Minute taker (when required)


• Schedule meetings / book rooms / organise food as required


• Manage all access request forms


• Inductions - Collate data base on contracts we use in terms of training hippo/ccs inductions and schedule as required.


• Keep approved vendors list up to date with insurance details etc.


• File supplier dockets and chase Supplier Dockets if required.


• Back up to complete timesheets


• Admin help in cleaning schedules, plant room schedules, setting up excel sheets


• Audit support


• Any safety admin toolbox / data sheets update


• Uniform / Tools ordering

Qualifications

• Possess strong professional etiquette


• Strong digital literacy required i.e. Excel, Word, PowerPoint


• Strong problem solving, analytical, and interpersonal skills


• Must have customer service experience

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.