Dynamic Office Administrator | Part/Full‑Time | Onsite

LHH; Laguna Woods (CA); On-site; USD 34,000 - 44,000; Part time

Job summary

LHH is seeking an Administrative Assistant / Office Administrator in Laguna Woods, CA. The role supports day-to-day office operations in a busy environment, with a strong emphasis on organization, communication, and confidentiality. The position can be structured as part-time or full-time and is onsite in Laguna Woods.

Ideal candidates will manage calendars, prepare documents, and coordinate with vendors and clients, ensuring smooth daily workflows and professional interactions across teams.

Qualifications

• Strong organizational and time-management skills are essential.
• Ability to manage multiple priorities independently and efficiently.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.

Responsibilities

• Manage daily office operations and serve as the primary point of contact for administrative needs.
• Answer and direct phone calls, emails, and inquiries.
• Coordinate calendars, appointments, meetings, and schedules.
• Maintain files, records, and documentation in an organized system.
• Order supplies and maintain a tidy workspace; prepare reports and presentations.
• Handle mail and package deliveries; assist with invoicing and basic accounting tasks.
• Coordinate with clients, vendors, and internal teams professionally.
• Maintain confidentiality and resolve day-to-day office issues proactively.

Skills

Organizational skills

Time management

Multitasking

Communication skills

MS Office

Attention to detail

Discretion

Problem solving

Job description

LHH is seeking an Administrative Assistant / Office Administrator in Laguna Woods, CA. The role supports day-to-day office operations in a busy environment, with a strong emphasis on organization, communication, and confidentiality. The position can be structured as part-time or full-time and is onsite in Laguna Woods.

Ideal candidates will manage calendars, prepare documents, and coordinate with vendors and clients, ensuring smooth daily workflows and professional interactions across teams.