Dynamic Office Admin & Mailroom Coordinator

Arcxis; Westlake Village (CA); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Employee assistance program

Health insurance

Health savings account

Life insurance

Paid time off

Referral program

Tuition reimbursement

Vision insurance

Job summary

ARCXIS is seeking a detail-driven administrative professional for our Corporate office to support daily operations in a fast-paced environment.

Responsibilities include answering calls, handling documents, maintaining filing systems, and coordinating with multiple departments to ensure accuracy and timely information. Training is provided for HVAC/contracting tasks, with opportunities to grow within the company.

Qualifications

• Competent in Microsoft Office; QuickBooks a plus.
• Team player with strong attention to detail; able to work independently.
• Proven track record delivering timely and accurate information in a fast-paced environment.
• HVAC/Contracting experience a plus; we will train.
• Excellent critical thinking, problem solving, mathematical skills and sound judgment.
• Strong business acumen and ability to interface with executive management.

Responsibilities

• Answer telephones, direct calls, and take messages.
• Perform administrative duties including printing documents, photocopying, faxing.
• Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
• Interact with other departments when needed to complete tasks.
• Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders.
• Process and manage company forms and paperwork and mailings.
• Perform other related duties as required and assigned.
• Demonstrate behaviors which are aligned with the organization’s desired culture and values.

Skills

Microsoft Office

Attention to detail

Independent work

Customer communication

Tools

QuickBooks

Job description

ARCXIS is seeking a detail-driven administrative professional for our Corporate office to support daily operations in a fast-paced environment.

Responsibilities include answering calls, handling documents, maintaining filing systems, and coordinating with multiple departments to ensure accuracy and timely information. Training is provided for HVAC/contracting tasks, with opportunities to grow within the company.