Office Admin and Mailing

Arcxis; Westlake Village (CA); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Employee assistance program

Health insurance

Health savings account

Life insurance

Paid time off

Referral program

Tuition reimbursement

Vision insurance

Job summary

ARCXIS is seeking a detail-driven administrative professional for our Corporate office to support daily operations in a fast-paced environment.

Responsibilities include answering calls, handling documents, maintaining filing systems, and coordinating with multiple departments to ensure accuracy and timely information. Training is provided for HVAC/contracting tasks, with opportunities to grow within the company.

Qualifications

• Competent in Microsoft Office; QuickBooks a plus.
• Team player with strong attention to detail; able to work independently.
• Proven track record delivering timely and accurate information in a fast-paced environment.
• HVAC/Contracting experience a plus; we will train.
• Excellent critical thinking, problem solving, mathematical skills and sound judgment.
• Strong business acumen and ability to interface with executive management.

Responsibilities

• Answer telephones, direct calls, and take messages.
• Perform administrative duties including printing documents, photocopying, faxing.
• Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
• Interact with other departments when needed to complete tasks.
• Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders.
• Process and manage company forms and paperwork and mailings.
• Perform other related duties as required and assigned.
• Demonstrate behaviors which are aligned with the organization’s desired culture and values.

Skills

Microsoft Office

Attention to detail

Independent work

Customer communication

Tools

QuickBooks

Job description

Description

Company Overview:

ARCXIS (Houston, Texas), is the largest provider of inspection, design, engineering, and quality assurance services for the U.S. residential construction industry. Formerly known as DPIS Builder Services, Ei Companies, Post-Tension Solutions, Ensign Building Solutions Home Energy Division, and Building Energy, ARCXIS brings together hundreds of years of expertise and experience under a single brand serving builders in over half of the states spanning the continental United States.

The ARCXIS group of companies also includes ABCO Construction Services, LLC (Centennial, Colorado) and structural engineering firm United Structural Consultants (Houston, Texas). Both ABCO and USC service the multi-family, multi-use, and commercial sectors of the construction industry.

ARCXIS is majority owned by Saw Mill Capital, LLC (Briarcliff Manor, New York). Visit us online at www.arcxis.com.

Position Overview:

We are looking for another team member to join our Team in our Corporate office. Our Company has been serving our specialized industry for many years and we look forward to you joining our team! Our office environment promotes fun, teamwork, and we are all committed to performing to the best of our abilities and to help one another shine!

• Answer telephones, direct calls, and take messages
• Perform administrative duties including printing documents, photo copying, faxing
• Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer
• Interact with other departments when needed to complete tasks
• Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders.
• Process and manage company forms and paperwork and mailings
• Perform other related duties as required and assigned
• Demonstrate behaviors which are aligned with the organization’s desired culture and values

Requirements

The ideal candidate will have the following:

• Must be competent in Microsoft Office and Quickbooks experience is a plus!
• Must be a team player with strong attention to DETAIL and able to work independently
• Proven track record at delivering timely and accurate information in a fast-paced environment
• HVAC/Contracting Experience a plus but we will train
• Excellent critical thinking, problem solving, mathematical skills and sound judgment
• Strong business acumen and ability to interface with executive management

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance