Detail‑Oriented Office Admin & Mail Coordinator

Arcxis Biotechnologies, Inc.; Westlake Village (CA); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Employee assistance program

Health insurance

Health savings account

Life insurance

Paid time off

Referral program

Tuition reimbursement

Vision insurance

Job summary

ARCXIS is seeking an administrative assistant to join our corporate office, providing front-line support, filing, data entry, and coordination with other departments.

The ideal candidate will be proficient in Microsoft Office, have strong attention to detail, and be able to deliver timely, accurate information in a fast-paced environment. Training available for HVAC/Contracting knowledge; benefits included.

Qualifications

• The ideal candidate will be proficient in Microsoft Office and QuickBooks experience is a plus.
• Must be a team player with strong attention to detail and able to work independently.
• Proven track record at delivering timely and accurate information in a fast-paced environment.
• HVAC/Contracting experience a plus but we will train.
• Excellent critical thinking, problem solving, mathematical skills and sound judgment.
• Strong business acumen and ability to interface with executive management.

Responsibilities

• Answer telephones, direct calls, and take messages
• Perform administrative duties including printing documents, photo copying, faxing
• Maintain and update filing, inventory, mailing, and database systems
• Interact with other departments when needed to complete tasks
• Communicate with customers, employees, and others to answer questions and take orders
• Process and manage company forms and mailings
• Perform other related duties as required and assigned
• Demonstrate behaviors aligned with the organization’s culture and values

Skills

Microsoft Office

Attention to detail

Team collaboration

Problem solving

Executive communication

Business acumen

Interfacing with executives

Strong organizational skills

Tools

QuickBooks

Microsoft Office

Job description

ARCXIS is seeking an administrative assistant to join our corporate office, providing front-line support, filing, data entry, and coordination with other departments.

The ideal candidate will be proficient in Microsoft Office, have strong attention to detail, and be able to deliver timely, accurate information in a fast-paced environment. Training available for HVAC/Contracting knowledge; benefits included.