Dynamic Middle School Admin Secretary

Chelmsfordschools; Chelmsford (MA); Hybrid; USD 37,000 - 45,000; Full time

Job summary

Chelmsford Public Schools in Chelmsford, MA, seeks a full-time Middle School Secretary for McCarthy Middle School. The role requires organization, communication skills, and proficiency with data systems in a fast-paced main office.

The position starts July 1, 2026, with duties including budget tracking, event planning, record-keeping, and staff coordination. Bachelor’s degree and 3+ years’ experience preferred; 260-day schedule and benefits apply.

Qualifications

• BA degree or higher preferred.
• At least 3 years of experience in a similar role.
• Strong verbal and written communication skills.
• Knowledge of word processing, database and graphic applications.
• Advanced technological proficiency.
• Ability to communicate effectively with a diverse public.
• Citizenship, residency or work visa required.

Responsibilities

• Performs diversified secretarial and clerical duties to assist the principal with overall school system functions.
• Maintains account spreadsheets for tracking and budgeting purposes.
• Planning academic awards, and other school events.
• Tracking and recording staff attendance.
• Record keeping in X2 or other data systems.
• Process and track purchase orders, field trips and staff conferences.
• Plan functions such as Open House and Parent Informational Nights.
• Prepare and distribute documents such as SIP’s Goals, Opening School Packets, Emergency Files, Handbooks, etc.
• Update website with school information as requested.
• Prepare Staff Emergency Informational files and Staff Welcome Back resource files.
• Process hiring and other employment forms.
• Assist with communications with staff.
• Monitor, print and record school budget(s) deposits and expenditures.
• Maintain all school records as they relate to the principal’s office.
• Prepare and write letters to vendors, parents, and organizations as needed.
• Compiles all daily announcements.
• Additional duties as assigned by the Principal or building administration

Skills

Verbal & written comms

Tech proficiency

Diversity comms

Word processing

Database skills

Education

BA degree or higher

Tools

Word processing

Database software

Graphic applications

Job description

Chelmsford Public Schools in Chelmsford, MA, seeks a full-time Middle School Secretary for McCarthy Middle School. The role requires organization, communication skills, and proficiency with data systems in a fast-paced main office.

The position starts July 1, 2026, with duties including budget tracking, event planning, record-keeping, and staff coordination. Bachelor’s degree and 3+ years’ experience preferred; 260-day schedule and benefits apply.