Elementary School Secretary & Office Administrator

Chelmsfordschools; Chelmsford (MA); Hybrid; USD 34,000 - 52,000; Full time

Job summary

Chelmsford Public Schools is seeking a School Secretary at South Row Elementary in Chelmsford, MA for the 2026-2027 school year. The role supports the principal with clerical tasks, data maintenance, and front-desk operations.

The position requires organization, discretion with confidential information, and excellent communication skills to assist staff, students, parents, and visitors. This is a full-time 195-day assignment with a union schedule and competitive pay.

Qualifications

• High School Diploma plus broad specialized training or equivalent experience.
• 1–3 years experience as a secretary.
• Ability to multitask in a busy environment.
• Promote friendly, professional environment for staff, students, parents and visitors.
• Resourceful, takes initiative and works well in a team.
• Proficient in word processing, spreadsheet and accounting software.
• Strong verbal and written communication skills with good grammar.
• Able to handle detailed and confidential information.

Responsibilities

• Perform diversified secretarial and clerical duties to support the school principal and staff.
• Greet visitors as receptionist and provide information and directions.
• Answer calls, take messages and route to staff as needed.
• Open and screen mail, prepare routine correspondence and organize reference materials.
• Maintain student and staff data and related records in the X2 database.
• Handle data entry, verify accuracy and manage deadlines.
• Operate office equipment and maintain a tidy work area.
• Prepare letters, reports, bulletins and other materials.

Skills

Multitasking

Resourceful

Team player

Communication skills

Confidential handling

Interpersonal skills

Education

High School Diploma

Tools

Word processing

Spreadsheet

Accounting software

Job description

Chelmsford Public Schools is seeking a School Secretary at South Row Elementary in Chelmsford, MA for the 2026-2027 school year. The role supports the principal with clerical tasks, data maintenance, and front-desk operations.

The position requires organization, discretion with confidential information, and excellent communication skills to assist staff, students, parents, and visitors. This is a full-time 195-day assignment with a union schedule and competitive pay.