Middle School Secretary

Chelmsfordschools; Chelmsford (MA); Hybrid; USD 37,000 - 45,000; Full time

Job summary

Chelmsford Public Schools in Chelmsford, MA, seeks a full-time Middle School Secretary for McCarthy Middle School. The role requires organization, communication skills, and proficiency with data systems in a fast-paced main office.

The position starts July 1, 2026, with duties including budget tracking, event planning, record-keeping, and staff coordination. Bachelor’s degree and 3+ years’ experience preferred; 260-day schedule and benefits apply.

Qualifications

• BA degree or higher preferred.
• At least 3 years of experience in a similar role.
• Strong verbal and written communication skills.
• Knowledge of word processing, database and graphic applications.
• Advanced technological proficiency.
• Ability to communicate effectively with a diverse public.
• Citizenship, residency or work visa required.

Responsibilities

• Performs diversified secretarial and clerical duties to assist the principal with overall school system functions.
• Maintains account spreadsheets for tracking and budgeting purposes.
• Planning academic awards, and other school events.
• Tracking and recording staff attendance.
• Record keeping in X2 or other data systems.
• Process and track purchase orders, field trips and staff conferences.
• Plan functions such as Open House and Parent Informational Nights.
• Prepare and distribute documents such as SIP’s Goals, Opening School Packets, Emergency Files, Handbooks, etc.
• Update website with school information as requested.
• Prepare Staff Emergency Informational files and Staff Welcome Back resource files.
• Process hiring and other employment forms.
• Assist with communications with staff.
• Monitor, print and record school budget(s) deposits and expenditures.
• Maintain all school records as they relate to the principal’s office.
• Prepare and write letters to vendors, parents, and organizations as needed.
• Compiles all daily announcements.
• Additional duties as assigned by the Principal or building administration

Skills

Verbal & written comms

Tech proficiency

Diversity comms

Word processing

Database skills

Education

BA degree or higher

Tools

Word processing

Database software

Graphic applications

Job description

Middle School Secretary

Chelmsford Public Schools McCarthy Middle School - Chelmsford, Massachusetts Open in Google Maps

Job Details

Starting Date: To Be Determined

Application Deadline: Posted until filled

Job Description

Chelmsford Public Schools - Announcement of Professional Support Vacancies for the 2026-2027 School Year

The Chelmsford Public Schools is now accepting applications for the following anticipated vacancy. The District reserves the right to change this vacancy or not fill this vacancy based on further staffing changes, enrollment, or budget.

Position: Secretary

McCarthy Middle School

General Description: Full-year position that starts July 1, 2026 in the fast-paced Main Office of McCarthy Middle School. This position requires a self-motivated, highly organized person, with superior communication and computer skills. This position also requires contact with students, faculty, parents and vendors. Responsibilities include but are not limited to:

• Performs diversified secretarial and clerical duties to assist the principal with overall school system functions
• Maintains account spreadsheets for tracking and budgeting purposes
• Planning academic awards, and other school events
• Tracking and recording staff attendance
• Record keeping in X2 or other data systems
• Process and track purchase orders, field trips and staff conferences
• Plan functions such as Open House and Parent Informational Nights
• Prepare and distribute documents such as SIP’s Goals, Opening School Packets, Emergency Files, Handbooks, etc.
• Update website with school information as requested
• Prepare Staff Emergency Informational files and Staff Welcome Back resource files
• Process hiring and other employment forms
• Assist with communications with staff
• Monitor, print and record school budget(s) deposits and expenditures
• Maintain all school records as they relate to the principal’s office
• Prepare and write letters to vendors, parents, and organizations as needed
• Compiles all daily announcements
• Additional duties as assigned by the Principal or building administration

TERMS OF EMPLOYMENT: Full Time, 260 Days, 7 hours/day

REPORTS TO: Principal, McCarthy Middle School

Position Type: Full-time

Salary: $40,698 to $40,698 Per Year

Job Categories:

• Support Staff > Administrative Assistant
• Support Staff > Secretary

Welcome to McCarthy Middle School

The C. Edith McCarthy Middle School is one of two middle schools in Chelmsford. Providing education for about 940 students from grades 7-8, we are one of the largest middle schools in the Merrimack Valley. Our staff is committed to creating a learning environment in which all students feel safe and secure and are able to reach their fullest academic and social potential. We believe our school community has the capacity to thrive academically, socially, physically and emotionally in a safe and nurturing environment where trust and respect are valued. We believe learning is a continuous process that must be meaningful and encourage growth through creative thinking, collaboration, communication, inquiry, problem-solving and self-reflection. We believe students, parents, teachers, staff and community members must work cooperatively and be held accountable for setting high standards that ensure students’ learning and growth. We believe in a school community that works collaboratively to develop knowledgeable, contributing and respectful citizens.

Equal Opportunity Employer

Chelmsford Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

Job Requirements

• 
  BA degree or higher preferred
  At least 3 years of experience in a similar role
  Strong verbal and written communication skills
  Knowledge of word processing, database and graphic applications
  Advanced technological proficiency
  Ability to communicate effectively with a diverse public
• At least 3 year(s) of relevant experience preferred.
• Citizenship, residency or work visa required

Contact Information

• Please do NOT contact this employer regarding job postings that have closed.