High School Office Secretary (Long-Term Substitute)

Chelmsfordschools; Chelmsford (MA); On-site; USD 18,000 - 26,000; Full time

Job summary

Chelmsford Public Schools is seeking a Long-Term Substitute Secretary to the High School Office at Chelmsford High School in North Chelmsford, MA. The role requires handling front desk duties, answering calls and emails, and supporting staff with information and forms.

The position runs from December 19, 2025 through January 30, 2026, with responsibilities including visitor management, safety protocol knowledge, and routine administrative tasks.

Qualifications

• BA degree or higher preferred.
• Strong verbal and written communication skills.
• Knowledge of word processing, database and graphic applications.
• Advanced technological proficiency.
• Ability to communicate effectively with a diverse public.
• Citizenship, residency or work visa required.
• At least 3 year(s) of relevant experience preferred.

Responsibilities

• Greet visitors and direct them to the appropriate departments or individuals.
• Process the visitor’s identification and issue them a visitor badge to be worn while in the school building.
• Answer telephones and respond to inquiries via telephone or email.
• Work cooperatively with school security personnel and school resource officer monitoring security video footage and alerting administration of potential risks.
• Have full knowledge of safety protocols including ALICE procedures.
• Serves on the Incident Management and Safety Committee.
• Receives items dropped by parents for their children and provides an orderly space for the items to be retrieved.
• Perform administrative tasks, including filing and photocopying.
• Write emails, memos and letters.
• Assist with the preparation, organization, and implementation of standardized and school testing.
• Assist House Secretaries and Main office with attendance entry and related school functions.
• Implement and/or develop office procedures and record systems.
• Maintain school policy and rules to preserve a safe environment.
• Monitor students for in-school suspension.

Skills

Verbal communication

Written communication

Education

BA degree or higher

Tools

Word processing

Database

Graphic applications

Job description

Chelmsford Public Schools is seeking a Long-Term Substitute Secretary to the High School Office at Chelmsford High School in North Chelmsford, MA. The role requires handling front desk duties, answering calls and emails, and supporting staff with information and forms.

The position runs from December 19, 2025 through January 30, 2026, with responsibilities including visitor management, safety protocol knowledge, and routine administrative tasks.