Strategic Legal Admin Specialist

Holland & Knight LLP; Chicago (IL); On-site; USD 56,000 - 83,000; Full time

Benefits offered by this job

Comprehensive medical coverage

Dental andVision plans

401(k) and profit sharing

Paid holidays and paid time off

Job summary

Holland & Knight LLP in Chicago seeks a Practice Assistant to provide administrative support to a team of lawyers and professionals. You will draft, format, and manage documents, handle billing and time entry, and coordinate travel and meetings to ensure efficient client service.

The role requires a Bachelor's degree and 4–5 years of experience, with advanced MS Office and document-management skills. This is a busy, fast-paced environment in the Chicago office.

Qualifications

• Bachelor's degree required.
• 4–5 years supporting lawyers or paralegals preferred.
• Strong Microsoft Office and Adobe skills are essential.

Responsibilities

• Provide high-quality administrative support to lawyers and professionals.
• Draft, format, proofread, and manage documents; prepare routine correspondence.
• Schedule domestic and foreign travel and manage reimbursements.
• Handle time entry, billing support, and client communications.
• Maintain filing, scanning, and document management workflows.

Skills

Microsoft Office

Adobe

Document management systems

Electronic signature software

Attention to detail

Time management

Communication skills

Notary helpful

Education

Bachelor's degree

Tools

Document management systems

Docketing/calendar software

Electronic signature tools

Job description

Holland & Knight LLP in Chicago seeks a Practice Assistant to provide administrative support to a team of lawyers and professionals. You will draft, format, and manage documents, handle billing and time entry, and coordinate travel and meetings to ensure efficient client service.

The role requires a Bachelor's degree and 4–5 years of experience, with advanced MS Office and document-management skills. This is a busy, fast-paced environment in the Chicago office.