Litigation Practice Assistant - Dynamic Legal Support

Holland & Knight; San Francisco (CA); On-site; USD 61,000 - 91,000; Full time

Benefits offered by this job

Bonus opportunities

Excellent benefits package

Job summary

Holland & Knight in San Francisco seeks a Practice Assistant to support the Litigation group with high-quality administrative service. You will work with lawyers and staff to handle documents, scheduling, billing support, and travel arrangements, ensuring timely and accurate results.

The role emphasizes strong Microsoft Office skills, meticulous proofreading, and the ability to manage multiple tasks in a fast-paced, confidential environment while delivering exceptional client service.

Qualifications

• Bachelor's degree 4 - 5 years of experience supporting lawyers and paralegals with administrative or client-related tasks preferred.

Responsibilities

• Provide high-quality administrative support to a group of lawyers and professionals in a team environment.
• Communicate effectively with clients, lawyers, and co-workers by email, by telephone, and in person.
• Arrange conference calls and greet clients.
• Create, draft, format, edit, proofread, and manage Word documents, Excel spreadsheets, PowerPoint presentations.
• Draft routine business correspondence, forms, and documents under supervision.
• Schedule domestic and foreign travel through Firm travel system.
• Prepare, organize, and process reimbursements, invoices, and check requests promptly.
• Collect information to run conflict checks, open new client matters, and draft engagement letters.
• Learn client-specific billing guidelines and apply them to invoices.
• Open, prioritize, and distribute mail; coordinate mailings, deliveries, copying, scanning, and printing.
• Enter and manage work requests in the Firm’s workflow tool.
• Perform filing and document management; assist with time entry and billing as needed.

Skills

MS Office

Adobe

Document management systems

Electronic signature software

Legal admin basics

Fast-paced work

Attention to detail

Independent work

Team collaboration

Professional communication

Proofreading

Confidentiality

Education

Bachelor's degree

Tools

Document management systems

Electronic signature software

Job description

Holland & Knight in San Francisco seeks a Practice Assistant to support the Litigation group with high-quality administrative service. You will work with lawyers and staff to handle documents, scheduling, billing support, and travel arrangements, ensuring timely and accurate results.

The role emphasizes strong Microsoft Office skills, meticulous proofreading, and the ability to manage multiple tasks in a fast-paced, confidential environment while delivering exceptional client service.