Litigation Practice Assistant - Detail-Oriented Admin

Holland & Knight LLP; Newport Beach (CA); On-site; USD 92,000 - 138,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) and profit sharing

Paid holidays

Job summary

Holland & Knight LLP in Newport Beach is seeking a Practice Assistant - Litigation to provide high‑quality administrative support to a team of lawyers and professionals. You will manage documents, scheduling, travel, and billing workflows, ensuring compliance with firm policies and client needs.

The ideal candidate has strong Microsoft Office and Adobe skills, experience with document management and PACER, and thrives in a fast-paced environment while maintaining confidentiality.

Qualifications

• Bachelor’s degree preferred.
• 4–5 years of experience supporting lawyers and paralegals with administrative or client-related tasks preferred.
• Advanced knowledge of Microsoft Office Suite and Adobe.
• Experience with document management systems.
• Experience with electronic signature software programs.
• Ability to thrive in a fast-paced environment with demonstrated ability to coordinate multiple tasks.
• Superb attention to detail, grammar, and punctuation, and the ability to articulate thoughts and findings.

Responsibilities

• Communicate professionally with clients, lawyers, and staff via email, phone, and in person; answer calls and route to appropriate lawyer or staff.
• Draft, format, edit, proofread, and manage Word documents, Excel sheets, and PowerPoint presentations.
• Schedule domestic and foreign travel for the team.
• Process reimbursements, invoices, and check requests timely.
• Handle conflict checks, open new client matters, and draft engagement letters and scope letters.

Skills

MS Office

Adobe

Document management

Electronic signatures

Fast-paced environment

Attention to detail

Written communication

Independent work

Team collaboration

Confidentiality

Education

Bachelor’s degree preferred

Tools

PACER

Workflow system

Billing software

Document management system

Job description

Holland & Knight LLP in Newport Beach is seeking a Practice Assistant - Litigation to provide high‑quality administrative support to a team of lawyers and professionals. You will manage documents, scheduling, travel, and billing workflows, ensuring compliance with firm policies and client needs.

The ideal candidate has strong Microsoft Office and Adobe skills, experience with document management and PACER, and thrives in a fast-paced environment while maintaining confidentiality.