Administrative Assistant — Housing Development & Operations

Peabody Companies; Braintree (MA); On-site; USD 31,684 - 34,440; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401(k)

Paid time off

Paid holidays

Tuition reimbursement

Wellness programs

Employee referral bonuses

Job summary

AHSC, Inc. is seeking an Administrative Assistant to support our housing development organization.

The role involves clerical tasks, call handling, meeting minutes, basic bookkeeping and invoice maintenance, and assistance with ongoing projects. Ideal candidates will have strong communication skills, proficiency in Microsoft Office, excellent organization, and the ability to work with diverse internal and external stakeholders.

Qualifications

• Solid verbal and written communication skills.
• Proficient computer skills and in-depth knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).
• Strong organizational skills with the ability to multitask with accuracy.
• Ability to work well with internal staff and external partners.
• Flexibility, positive attitude, team oriented and willing to learn.
• Experience with real estate or affordable housing is a plus.
• Licensed Notary is a plus.

Responsibilities

• Process and track invoices and check requests.
• Order and maintain office supplies.
• Organize and maintain electronic and paper files.
• Update and maintain online social media content.
• Update and maintain email lists.
• Data entry and maintenance of spreadsheets.
• Follow up on housing assistance calls and emails.
• Prepare overnight mail and courier deliveries as needed.
• Transcribe meeting minutes for Board meetings.
• Register and maintain subsidiary entities in state and federal databases.
• Assist with preparation of board packages, project funding apps, requisitions, RFP/RFQ responses and due diligence.

Skills

Verbal communication

Written communication

Microsoft Office proficiency

Organizational skills

Team collaboration

Notary license (plus)

Tools

Microsoft Office Suite

Job description

AHSC, Inc. is seeking an Administrative Assistant to support our housing development organization.

The role involves clerical tasks, call handling, meeting minutes, basic bookkeeping and invoice maintenance, and assistance with ongoing projects. Ideal candidates will have strong communication skills, proficiency in Microsoft Office, excellent organization, and the ability to work with diverse internal and external stakeholders.