Administrative Assistant

Mn Chippewa Tribe; Duluth (MN); On-site; USD 35,000 - 45,000; Full time

Job summary

Mn Chippewa Tribe in Duluth, Minnesota, seeks a Human Services Administrative Assistant to provide essential secretarial and office management support for the Human Services Division programs.

This position involves primary reception duties, clerical support, and facilitating meetings and training. Candidates should have a high school diploma or equivalent, strong computer skills, and the ability to comply with privacy laws. A valid driver’s license and auto insurance are mandatory.

Qualifications

• High School Diploma or GED required.
• Secretarial/clerical training or equivalent experience with general office procedures.
• Must have a valid driver’s license and current auto insurance.

Responsibilities

• Provide reception services by answering calls and greeting visitors.
• Prepare and track purchase orders and vouchers.
• Assist in monitoring office equipment and managing schedules.

Skills

Computer skills

Strong oral and written communication

Team player

Education

High School Diploma or GED

Tools

Windows

Outlook

Excel

Internet Explorer

Job description

Primary Function

The Human Services Administrative Assistant provides secretarial, reception, office management, and data entry support for the Human Services Division programs.

Duties and Responsibilities

Provide primary reception services for the Human Services Division by answering and routing incoming calls, greeting visitors, direct all questions or inquiries to the appropriate staff. Provide primary clerical and office management support for the Human Services Division. Prepare and track purchase orders and vouchers for NEW/MFIP program. Inventory office supplies and order new supplies or products as necessary. Assist in monitoring and ensure all office equipment is in good operating order. Assist as needed in picking up mail from the post office; date stamp and sort all incoming mail; process and stamp all outgoing mail; deliver all outgoing mail to the post office at the end of the day. Type correspondence, meeting minutes and other documents on behalf of human services programs. Make travel arrangements, route and proof travel requests/reimbursements as requested. Verify tribal enrollment for ICWA inquiries. Maintain weekly staff schedules for Human Services Director. Set up and coordinate all Education/Human Services Subcommittee meetings, get notices out, attend meetings to take minutes and disburse honorariums. Set up all Native American Curriculum trainings, copy and distribute curriculum, secure meeting space, order food/beverages, send out training flyers, registration, attend any meetings to take minutes and assist with the disbursement of training fees/stipends. Other duties as assigned by Human Services Director.

Required Knowledge and Experience

High School Diploma or GED. Secretarial/clerical training or equivalent experience with background in general office procedures. Computer skills with a working knowledge of Windows, Outlook, Excel, and Internet Explorer. Ability to strictly comply with Tribal, State and Federal privacy laws. Strong oral and written communication skills and initiative to be a team player. Background check is required. Must have a valid driver’s license, current auto insurance and the use of a private vehicle for business purposes.