Receptionist/Administrative Assistant

Roskamp Institute; Sarasota (FL); On-site; USD 26,000 - 28,000; Full time

Job summary

Roskamp Institute in Sarasota, FL is seeking an organized Administrative Assistant & Front Office Coordinator to keep daily office operations running smoothly. This full-time role covers reception, admin tasks, purchasing, accounts payable, event scheduling, and internal communications, with 30–40 hours per week.

Ideal candidate is proactive, detail-oriented, discreet, and able to balance shifting priorities in a fast-paced environment.

Qualifications

• High school diploma or equivalent required.
• 1–2 years' experience in receptionist or administrative support roles.
• Strong organizational skills and ability to manage multiple tasks and deadlines.

Responsibilities

• Coordinate front office: greeting visitors, directing calls, routing inquiries, issuing visitor badges.
• Support office operations: monitor and order supplies, track deliveries, maintain storage areas.
• Maintain shared spaces: prepare meeting rooms, ensure equipment and supplies are available, keep areas clean.
• Manage communications: share weekly events and updates, maintain internal boards.
• Support events: plan, set up, and coordinate with departments.
• Assist with purchasing and accounts payable: review PO accuracy, submit vendor orders, maintain log.
• Provide general administrative support to executives and staff.

Skills

Organizational skills

Communication skills

Multi-tasking

Team collaboration

Education

High school diploma or equivalent

Tools

Microsoft Outlook & Office

Apple/PC environments

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Sarasota, FL, US

Salary Range: $19.00 To $20.00 Hourly

About the Role

We are seeking an organized, service-focused Administrative Assistant & Front Office Coordinator to help keep daily office operations running smoothly. This cross-functional role includes reception, office administration, purchasing, accounts payable, event scheduling, communications. The ideal candidate is proactive, detail-oriented, discreet, and comfortable balancing changing priorities in a fast-paced environment. Full time 30 to 40 hours.

What You’ll Do

• Coordinate the front office: Welcome visitors, answer and route calls and inquiries, maintain staff and department directories, escort guests, issue visitor badges, and follow established security procedures.


• Support office operations: Monitor and order administrative, kitchen, copy-room, and meeting-room supplies, track deliveries, and maintain organized storage areas.


• Maintain shared spaces: Prepare meeting and conference rooms, confirm that equipment and supplies are available, and help keep common areas and the executive kitchen clean, stocked, and ready for use.


• Manage communications: Share weekly events and visitor information, maintain internal communication boards, and distribute organization-wide updates.


• Support events: Coordinate assigned events starting with planning through setup and cleanup. This includes schedules, room preparation, catering orders, refreshments, and coordination with impacted departments.


• Assist with purchasing and accounts payable: Review purchase orders for accuracy and authorization, submit vendor orders, and maintain the purchase-order log.


• Provide general administrative support: Document meetings, collaborate closely with the Executive and Administrative Staff, support organization-wide initiatives, and complete other duties as assigned.

What You Bring

Minimum Qualifications:

• High school diploma or equivalent required.


• One to two years' experience in receptionist or administrative support roles.


• Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.

Preferred Qualifications:

• Strong organizational skills, attention to detail, and the ability to establish priorities, meet deadlines, and adapt to shifting needs.


• Sound judgment, problem-solving ability, discretion, and a commitment to confidentiality.


• Professional written and verbal communication skills and the ability to work effectively with internal and external contacts.


• Proficiency with Microsoft Outlook and Office, familiarity with Apple and PC environments, and comfort providing light technology support.


• Ability to work independently and collaboratively as part of a team.

Physical Requirements

• Ability to lift to 40 pounds as needed.


• Ability to sit for extended periods.

Reporting Relationship

This position reports to the Director of Accounting and Administration and works closely with Executive and Administrative Staff.