Dynamic Front Desk & Office Administrator

JCM Associates, Inc; Upper Marlboro (MD); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Bonus Eligibility

Paid Holidays

Paid Vacation

401K

Retirement plan

Health, Disability and Life insurance

Job summary

JCM Associates, Inc. is seeking a Front Desk Receptionist for a full-time year-round position in our Upper Marlboro, Maryland main office. The role supports administrative operations for a leading HVAC and plumbing services contractor serving the Mid-Atlantic region.

Key responsibilities include greeting guests, handling communications, managing calendars, and maintaining logs with confidentiality. The company offers growth opportunities and a supportive team environment.

Qualifications

• A minimum of 5 years of administrative support experience.
• Must be punctual, reliable, professional, courteous, and assertive.
• Must be proficient with Microsoft Office (Outlook, Word, and Excel).
• Working knowledge of Adobe Acrobat.
• Highly organized and self-motivated.
• Excellent verbal and written communication skills.
• Must be detail-oriented, possess excellent time management skills and multitask with the ability to prioritize work.
• Demonstrate ability to take initiative, anticipate needs and exercise independent/sound judgment.

Responsibilities

• Serve as the primary contact for the company, greet and establish rapport with employees, clients, visitors, and all other guests entering and exiting the building.
• Perform a wide range of administrative and office support activities and aid in facilitating the efficient operation of the organization.
• Answer all phone calls and accurately forward them to the correct individual.
• Send companywide emails for inter-office communication.
• Maintain inventory of the company's supplies, reordering as needed.
• Responsible for processing all outgoing mail and shipments.
• Distribute incoming mail and deliveries to employee mailboxes and offices as requested.
• Maintain several different data logs and filing of hard copies.
• Maintain corporate calendars with reminders for critical activities.
• Manage sensitive matters with a high level of confidentiality and discretion.

Skills

Administrative support

Microsoft Office

Communication skills

Time management

Attention to detail

Tools

Adobe Acrobat

DocuSign

Bluebeam

Job description

JCM Associates, Inc. is seeking a Front Desk Receptionist for a full-time year-round position in our Upper Marlboro, Maryland main office. The role supports administrative operations for a leading HVAC and plumbing services contractor serving the Mid-Atlantic region.

Key responsibilities include greeting guests, handling communications, managing calendars, and maintaining logs with confidentiality. The company offers growth opportunities and a supportive team environment.