Dynamic Executive Assistant to Technology Leaders

Booz Allen Hamilton; Washington (District of Columbia); On-site; USD 48,000 - 98,000; Full time

Job summary

Booz Allen Hamilton is seeking an Executive Assistant to provide high-level administrative and operational support to senior leaders in the Chief Technology Office. You will manage complex calendars, coordinate domestic and international travel, and prepare briefing materials for meetings.

The role requires 2+ years of calendar and expense experience, proficiency with Office365, and discretion with confidential information.

Qualifications

• 2+ years of experience with calendar management, managing and preparing expense reports, and planning meetings.
• 2+ years of experience using Office365 product suite, including Outlook, Word, Excel, PowerPoint, Teams, and WebEx.
• Experience supporting the planning and coordination of virtual and onsite team and department events for small- to medium-sized groups, including all logistics, attendee communications, meeting materials, and vendor coordination.
• Knowledge of generative AI tools such as Microsoft Copilot.
• Ability to use generative AI tools responsibly to improve productivity, including drafting communications, summarizing information, organizing priorities, and supporting meeting preparation, while exercising sound judgment with confidential or sensitive information.
• Ability to maintain the highest level of confidentiality and discretion in handling sensitive material concerning the organization and the executive's role within the organization.
• Ability to interface collaboratively with various levels of internal executives, employees, and external clients.
• HS diploma or GED

Responsibilities

• Provide high-level administrative and operational support to senior leaders within the Chief Technology Office.
• Manage complex calendars, prioritize and deconflict commitments, and coordinate domestic and international travel.
• Plan and prepare for complex virtual and onsite meetings by coordinating logistics, agendas, briefing materials, and follow-up actions.
• Coordinate vendor services and facilitate purchasing of equipment and team needs; work with internal and external partners.
• Exercise independent judgment within guidelines and maintain discretion with confidential information.

Skills

Calendar management

Expense reports

Meeting planning

Office365

Travel coordination

Vendor coordination

Copilot AI

Discretion & confidentiality

Executive communication

Education

HS diploma or GED

Tools

Outlook

Word

Excel

PowerPoint

Teams

WebEx

Job description

Booz Allen Hamilton is seeking an Executive Assistant to provide high-level administrative and operational support to senior leaders in the Chief Technology Office. You will manage complex calendars, coordinate domestic and international travel, and prepare briefing materials for meetings.

The role requires 2+ years of calendar and expense experience, proficiency with Office365, and discretion with confidential information.