Executive Assistant

Bovision AB; Washington (District of Columbia); On-site; USD 60,000 - 85,000; Full time

Job summary

BoVision is seeking an executive assistant to provide high‑level administrative support to the CEO and leadership team in Washington, D.C. You will manage calendars, coordinate meetings, arrange travel, and oversee expense reporting while handling confidential information with discretion.

The role emphasizes strong communication, organizational skills, and collaboration across departments. Proficiency with Google Workspace and a proactive approach are essential to support strategic initiatives

Qualifications

• 2+ years of experience in executive administration.
• Associate's degree in business administration or related field.
• Experience with calendar, travel, document, and expense management.
• Strong written and interpersonal communication skills.
• Excellent organization and time management skills.

Responsibilities

• Manage executive calendars and coordinate meetings.
• Coordinate business travel and related arrangements.
• Prepare meeting materials, agendas, and documentation.
• Manage correspondence and support internal communications.
• Prepare, organize, and maintain documents.
• Track expenses and support expense reporting.
• Coordinate office activities and administrative logistics.
• Manage information and maintain confidentiality.
• Serve as a liaison among stakeholders and support internal coordination.
• Provide administrative execution for leadership projects.

Skills

Executive administration

Calendar management

Travel & expense management

Written & interpersonal communication

Time management

Google Workspace

Education

Associate's degree in Business Administration or related field

Tools

Google Workspace

Job description

Job Description

Provide high-level administrative support to one executive and the executive leadership team, with a primary focus on calendar and meeting coordination, travel and expense management, communications, and correspondence. This role supports administrative execution for leadership projects, facilitates internal coordination, and handles sensitive information with discretion.

Responsibilities

• Manage executive calendars and coordinate meetings.
• Coordinate business travel and related arrangements.
• Prepare meeting materials, agendas, and documentation.
• Manage correspondence and support internal communications.
• Prepare, organize, and maintain documents.
• Track expenses and support expense reporting.
• Coordinate office activities and administrative logistics.
• Manage information and maintain confidentiality.
• Serve as a liaison among stakeholders and support internal coordination.
• Provide administrative execution for leadership projects.

Preferred Qualifications

• 2+ years of experience in executive administration.
• Associate's degree in Business Administration or a related field.
• Experience with calendar, travel, document, and expense management.
• Strong written and interpersonal communication skills.
• Excellent organization and time management skills.
• Proficiency with Google Product Suite.
• Demonstrated discretion in handling confidential information.

Company Description

BoVision is a leading provider of cutting‑edge technologies and management and communication services, offering scalable solutions for both the public and private sector.

Company Description

BoVision is a leading provider of cutting‑edge technologies and management and communication services, offering scalable solutions for both the public and private sector.