Executive Assistant

Evlo AI; Washington (District of Columbia); On-site; USD 95,000 - 150,000; Full time

Job summary

Evlo AI is seeking a highly organized Executive Assistant to support a senior technology executive in Washington, DC. You will manage complex calendars across time zones, coordinate global travel, draft correspondence, and safeguard confidential information while keeping priorities on track.

In a high-visibility role, you will partner with engineering, finance, and GTM teams to plan meetings, prepare materials, and monitor cross-functional commitments.

Qualifications

• 4–7 years of executive assistant experience supporting C-level or senior leadership in technology or venture-backed environments.
• Expert-level proficiency with Google Workspace, Zoom, Slack, and calendar management at executive scale.
• Proven ability to manage complex travel logistics and adapt to last-minute changes calmly and efficiently.
• Exceptional written communication and ability to draft polished correspondence on behalf of executives.
• Strong judgment, discretion, and integrity when handling confidential information.
• Bachelor's degree or equivalent practical experience.

Responsibilities

• Manage a complex, dynamic calendar across multiple time zones, prioritizing competing demands and protecting focus time.
• Coordinate domestic and international travel end-to-end, including flights, hotels, ground transport, and visa documentation.
• Screen and triage email and Slack communications, drafting responses and flagging items requiring executive attention.
• Plan and execute meetings, offsites, and board-level events, including agendas, prep materials, and follow-up on action items.
• Prepare and submit expense reports in Expensify and manage budgets for team events and executive spend.
• Track and follow up on cross-functional commitments, acting as a liaison between the executive and engineering, finance, and go-to-market teams.
• Handle highly confidential personnel, legal, and financial information with absolute discretion.

Skills

Calendar management

Executive support

Email drafting

Travel coordination

Cross-functional coordination

Discretion/confidentiality

Written communication

Education

Bachelor's degree or equivalent

Tools

Google Workspace

Zoom

Slack

Expensify

Notion

Airtable

Job description

About The Role

The role supports a senior technology executive in a fast-moving, well-funded environment, owning calendar management, communications, and cross-functional coordination so leadership can stay focused on strategy and execution.

This is a high-visibility position: the assistant operates as a trusted partner, managing confidential information with discretion, anticipating needs before they are voiced, and keeping complex schedules, travel, and priorities on track.

Key Responsibilities

• Manage a complex, dynamic calendar across multiple time zones, prioritizing competing demands and protecting focus time
• Coordinate domestic and international travel end-to-end, including flights, hotels, ground transport, and visa documentation
• Screen and triage email and Slack communications, drafting responses and flagging items requiring executive attention
• Plan and execute meetings, offsites, and board-level events, including agendas, prep materials, and follow-up on action items
• Prepare and submit expense reports in Expensify and manage budgets for team events and executive spend
• Track and follow up on cross-functional commitments, acting as a liaison between the executive and engineering, finance, and go-to-market teams
• Handle highly confidential personnel, legal, and financial information with absolute discretion

What We Are Looking For

• 4-7 years of executive assistant experience supporting C-level or senior leadership, ideally in technology or venture-backed environments
• Expert-level proficiency with Google Workspace, Zoom, Slack, and calendar management at executive scale
• Proven ability to manage complex travel logistics and last-minute changes calmly and efficiently
• Exceptional written communication and ability to draft polished correspondence on behalf of executives
• Strong judgment, discretion, and integrity when handling confidential information
• Bachelor's degree or equivalent practical experience
• Bonus: Experience with Notion, Airtable, or Expensify; familiarity with board meeting logistics and investor relations support