Dynamic District Substitute Admin - Keeps Schools Running

North Chicago Community Unit School District #187; United States; On-site; USD 20,000 - 26,000; Part time

Job summary

North Chicago Community Unit School District #187 is seeking a Substitute Administrative Assistant to provide essential clerical support to the principal, staff, and faculty in a district setting. You will handle attendance, communication, records, and office operations to maintain an efficient learning environment.

Required is a high school diploma with business/secretarial coursework and at least two years of administrative experience, plus proficiency with Google Suite.

Qualifications

• Required – High School diploma supplemented by university-level courses in business administration, secretarial science, or related courses.
• Required - Two years experience in responsible and varied administrative assistant work or any equivalent combination of education and experience which provides the necessary knowledge, skills and abilities to be successful in the position.
• Required - Experience with Google Suite.
• Preferred – Google Level I Certification.
• Preferred – Bilingual Spanish: English and Spanish communication proficiency.

Responsibilities

• Record and verify student discipline records.
• Organize and disperse mailing to parents.
• Monitor and document student and parent visits/meetings; sign in and relay presence to the Dean/AP.
• Draft and type attendance and behavior documents and related paperwork.
• Perform routine office tasks for a busy, productive office.
• Type a variety of office materials and compose memos/short letters.
• Develop rapport to work effectively with staff and students.
• Organize and maintain all records for quick retrieval.
• Assist in supervising departmental budgets.
• Support district events and trainings as needed.
• Answer phones for APs and Dean; handle printing, typing and copying tasks.

Skills

Office management

Data organization

Multitasking

Confidentiality

Education

High School diploma with business/secretarial college coursework

Associate's Degree (preferred)

Tools

Google Suite

Google Level I Certification

Job description

North Chicago Community Unit School District #187 is seeking a Substitute Administrative Assistant to provide essential clerical support to the principal, staff, and faculty in a district setting. You will handle attendance, communication, records, and office operations to maintain an efficient learning environment.

Required is a high school diploma with business/secretarial coursework and at least two years of administrative experience, plus proficiency with Google Suite.