School Office Administrative Specialist

Proviso Township High Schools; Forest Park (IL); On-site; USD 52,658 - 65,823; Full time

Job summary

Proviso Township High Schools District 209 in Forest Park, IL, is seeking an Administrative Assistant to support the Office of the Principal. This exempt, 12-month position requires discretion, strong organizational skills, and proficiency with standard office software; typing at 60 wpm and maintaining calendars, correspondence, and confidential records are essential.

You will screen calls, manage purchases, prepare reports from PowerSchool, coordinate meetings, and assist with budget tracking

Qualifications

• Excellent secretarial experience with superb organizational skills at a school administrative level.
• Proficiency in the Microsoft Office suite, including Outlook, Word, Excel, Access, and Office 365.
• Typing 60 words per minute.
• Knowledge of school and district policies and procedures.
• Ability to manage data efficiently and accurately.

Responsibilities

• Maintain confidentiality in handling student, teacher, and other sensitive information.
• Screen phone calls, visitors and mail; refer individuals or inquiries to the appropriate persons or offices; manage calendars, schedule meetings.
• Handle confidential matters.
• Research products and manage purchases from outside vendors: request quotes, prepare requisitions, monitor delivery of purchases, and distribute to the schools when needed.
• Process conference requests for staff. Create requisitions for conferences; process reimbursements for food and/or mileage.
• Generate reports from PowerSchool and other local or online sources.
• Maintain inventory of office supplies.
• Prepare and manage performance evaluation forms, P.D forms.
• Plan and set up meetings and professional development, including publicity, registration, logistics, handouts, timesheets and evaluations.
• Assist in preparation of calendars, planning documents, and progress trackers for building projects.

Skills

Secretarial experience

Microsoft Office

Typing 60 wpm

Data management

Education

Associate's degree

Bachelor's degree preferred

Tools

PowerSchool

Office 365

Job description

Proviso Township High Schools District 209 in Forest Park, IL, is seeking an Administrative Assistant to support the Office of the Principal. This exempt, 12-month position requires discretion, strong organizational skills, and proficiency with standard office software; typing at 60 wpm and maintaining calendars, correspondence, and confidential records are essential.

You will screen calls, manage purchases, prepare reports from PowerSchool, coordinate meetings, and assist with budget tracking