Dynamic Corporate Events Coordinator

Aditi Consulting; San Francisco (CA); On-site; USD 83,000 - 90,000; Part time

Job summary

Aditi Consulting in San Francisco, CA is seeking an in-office Events Coordinator to manage corporate events and lead vendor relations. You will handle intake, vetting, and qualification of event requests within SLA, juggling multiple events weekly while maintaining quality and stakeholder communication.

Responsibilities include calendar management, budget reconciliation, post-event debriefs, and creating planning decks.

Qualifications

• 2-3 years of solid events experience managing corporate, customer/partner, employee events, and with volume in mind.
• Possess strong customer service experience; are highly personable and solutions-focused.
• Self-starter, highly motivated, and problem solver who loves to come up with innovative solutions with a willingness to take risks, iterate, and learn.
• Ability to manage multiple projects at a given time with strong organizational skills and assess and prioritize workload in a strict deadline-oriented environment.
• Excellent written and verbal communication and customer service skills, with the ability to proactively address client's needs.

Responsibilities

• Support ticket management system, the in-take, vetting, and qualifying of requested events by the internal business unit within the required response times/SLA
• Ability to multitask many events and projects simultaneously and scale volume without compromising execution, and can be, on average, 3-6 events weekly, depending on the season.
• Key stakeholder for G-Cal calendar management for internal event spaces
• Assist in managing vendor relationships (ex, caterers, DJs, staffing agencies, etc.) and work with internal teams to facilitate
• Order, stock, and organize event products in a variety of spaces, including keeping the storage rooms organized
• Support event leads on pre-event planning decks and post-event summary decks for all stakeholders
• Craft event communications and maintain template library
• Post-event reconciliation, including lessons learned, budget & invoice reconciliation, and follow-up survey feedback
• Utilize various tools: GCAL, Social Tables, the Salesforce ticketing system, and Google products to document and manage event programs
• Research creative and innovative event and entertainment options
• The job requires in-office management of events and includes some night and weekend program support required

Skills

Events management

Customer service

Multitasking

Organizational skills

Communication skills

Education

Bachelor's degree

Tools

GCAL

Social Tables

Salesforce

Google Workspace

Job description

Aditi Consulting in San Francisco, CA is seeking an in-office Events Coordinator to manage corporate events and lead vendor relations. You will handle intake, vetting, and qualification of event requests within SLA, juggling multiple events weekly while maintaining quality and stakeholder communication.

Responsibilities include calendar management, budget reconciliation, post-event debriefs, and creating planning decks.