Hybrid Corporate Event Planner: Meetings & Conferences

Addison Group; Chicago (IL); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k)

Job summary

Addison Group is seeking an experienced Corporate Event Planner in Chicago to lead planning and execution of corporate meetings, conferences, client events, dinners, and internal programs. You will coordinate from planning through completion, partnering with venues, hotels, and external vendors to meet goals.

The role requires 2–3 years in corporate events, strong organizational and communication skills, and proficiency with event platforms like Cvent.

Qualifications

• Bachelor's degree required; Hospitality Management, Event Management, or related field preferred.
• 2–3 years of professional experience in corporate events, hospitality, meeting planning, or conference coordination.
• Experience coordinating meetings or events from initial planning through final execution.
• Strong organizational and time-management skills with the ability to balance several priorities simultaneously.
• Excellent written and verbal communication skills.

Responsibilities

• Coordinate planning and execution of small to mid-sized corporate meetings, conferences, dinners, and events.
• Manage event logistics from venue to hotel, transportation, catering, and room setup.
• Partner with internal stakeholders to understand goals, requirements, timelines, and budget expectations.
• Develop and track event budgets using historical information, guidelines, and input from the events team.
• Serve as a primary point of contact between internal teams and external vendors, hotels, venues, and other event partners.
• Coordinate food and beverage selections, room blocks, layouts, transportation arrangements, and additional hospitality needs.
• Provide on-site support during meetings and events and address scheduling, vendor, or logistical issues.
• Build strong relationships with internal departments, attendees, and external partners.
• Participate in pre-event planning discussions and post-event wrap-up meetings.
• Monitor event-related spending and ensure expenses stay within approved budgets.
• Prepare expense summaries and assist with reviewing and processing event invoices.
• Maintain accurate event records and supporting documentation.
• Assist with larger company-wide conferences and programs as needed.

Skills

Organizational skills

Time management

Communication skills

Problem-solving

Customer-service mindset

Education

Bachelor's degree in Hospitality Management or Event Management

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Cvent

Job description

Addison Group is seeking an experienced Corporate Event Planner in Chicago to lead planning and execution of corporate meetings, conferences, client events, dinners, and internal programs. You will coordinate from planning through completion, partnering with venues, hotels, and external vendors to meet goals.

The role requires 2–3 years in corporate events, strong organizational and communication skills, and proficiency with event platforms like Cvent.