Executive Events Coordinator

Aditi Consulting; San Francisco (CA); On-site; USD 82,656 - 89,544; Part time

Benefits offered by this job

Medical benefits

Paid time off

401(k) plan participation

Job summary

A leading consulting firm in San Francisco is seeking an Event Coordinator to manage corporate events and support internal teams. The role includes vendor management, event planning, and requires 2-3 years of relevant experience. Strong communication and organizational skills are essential. This position offers $60.00 - $65.00/hr with various benefits including medical and vacation options.

Qualifications

• 2-3 years of experience managing corporate and partner events.
• Strong customer service skills and a solutions-focused approach.
• Ability to manage multiple projects with excellent organizational skills.

Responsibilities

• Manage ticket systems and respond to event requests.
• Coordinate vendor relationships for events.
• Assist with pre-event planning and post-event analysis.

Skills

Event management

Customer service

Organizational skills

Communication skills

Education

B.A. or B.S. in a relevant field

Tools

GCAL

Salesforce

Social Tables

Job description

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This range is provided by Aditi Consulting. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$60.00/hr - $65.00/hr

Payrate: $60.00 - $65.00/hr.

Responsibilities:

• Support ticket management system, the in-take, vetting, and qualifying of requested events by the internal business unit within the required response times/SLA
• Ability to multitask many events and projects simultaneously and scale volume without compromising execution, and can be, on average, 3-6 events weekly, depending on the season.
• Key stakeholder for G-Cal calendar management for internal event spaces
• Assist in managing vendor relationships (ex, caterers, DJs, staffing agencies, etc.) and work with internal teams to facilitate
• Order, stock, and organize event products in a variety of spaces, including keeping the storage rooms organized
• Support event leads on pre-event planning decks and post-event summary decks for all stakeholders
• Craft event communications and maintain template library
• Post-event reconciliation, including lessons learned, budget & invoice reconciliation, and follow-up survey feedback
• Utilize various tools: GCAL, Social Tables, the Salesforce ticketing system, and Google products to document and manage event programs
• Research creative and innovative event and entertainment options
• The job requires in-office management of events and includes some night and weekend program support required

Required Skills/Experience:

• 2-3 years of solid events experience managing corporate, customer/partner, employee events, and with volume in mind
• Possess strong customer service experience; are highly personable and solutions-focused
• Self-starter, highly motivated, and problem solver who loves to come up with innovative solutions with a willingness to take risks, iterate, and learn
• Ability to manage multiple projects at a given time with strong organizational skills and assess and prioritize workload in a strict deadline-oriented environment
• Excellent written and verbal communication and customer service skills, with the ability to proactively address client's needs

Preferred Qualifications:

• B.A. or B.S. in a field you think is relevant; it's not what you got your degree in; it's your experience that counts
• Solid understanding of the event and hospitality industry, operations, and integrated event marketing
• Understand the beauty of working as a team and thriving in a team
• Can solve problems and demands quickly and with confidence but also know when to pause and ask for help
• Extreme attention to detail and project management experience
• Proven experience effectively working with teams across multiple departments functions, including executives
• Strong written and verbal communication skills, with solid presentation skills

Pay Transparency: The typical base pay for this role across the U.S. is: $60.00 - $65.00/hr. Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience and the benefits package you select. Full-time employees are eligible to select from different benefits packages. Packages may include medical, dental, and vision benefits, 10 paid days off, 401(k) plan participation, commuter benefits and life and disability insurance.

For information about our collection, use, and disclosure of applicant's personal information as well as applicants' rights over their personal information, please see our Privacy Policy ( https://www.aditiconsulting.com/privacypolicy ).

Aditi Consulting LLC uses AI technology to engage candidates during the sourcing process. AI technology is used to gather data only and does not replace human based decision making in employment decisions. By applying to this position, you agree to Aditi’s use of AI technology, including calls from an AI Voice Recruiter.

#AditiConsulting
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Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Contract

Job function

• Job function

  Management and Manufacturing

• Industries

  IT Services and IT Consulting

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