Events Coordinator

The Sage Group; Cupertino (CA); On-site; USD 45,000 - 70,000; Full time

Job summary

The Sage Group in Cupertino, CA is seeking an Event Coordinator to provide logistical coordination, project support, and administrative assistance for internal events. You will collaborate with cross-functional teams to support town halls, external conference programs, and special gatherings like Summer Picnic and Holiday party.

Ideal candidates have 2+ years in event coordination, strong communication, and experience with hybrid/virtual formats using tools like Webex, Keynote, Pages, Box, and

Qualifications

• 2+ years of event coordination, admin, or project support in a fast-paced environment.
• Strong follow-through, problem-solving, and detail orientation.
• Experience with in-person, hybrid, and virtual formats (Webex).
• Strong written and verbal communication; attendee-facing copy.
• Proficient with productivity/collaboration tools including Keynote, Pages, Box, Quip, Webex.
• Well-organized with multitasking and deadline management.

Responsibilities

• BA/BS degree preferred, or equivalent practical work experience.
• Support day-to-day coordination and logistical execution for employee engagement events.
• Maintain events tool, calendar, editorial schedules, and project trackers; coordinate small-to-medium gatherings.
• Support creation/updating of event assets: show flows, run-of-show, Keynote decks.
• Manage attendee lists, check-in, post-event surveys, and reporting.
• Draft/distribute event communications across internal channels (calendar invites, Know Before You Go).
• Coordinate with cross-functional teams to promote internal events.

Skills

Event coordination

Administrative support

Project support

Attention to detail

Communication skills

Cross-functional collaboration

Education

BA/BS degree preferred

Tools

Keynote

Pages

Box

Quip

Webex

Job description

The Sage Group’s client is in search of an Event Coordinator for our client in Cupertino, CA. In this role, you’ll provide critical logistical coordination, project management, and administrative support across a wide range of internal events. You are dependable, highly organized, and comfortable collaborating with cross-functional partners. You’ll help support town halls, LGS external conference program, Summer Picnic and Holiday party. If you are proactive, eager to learn, and passionate about fostering an inclusive workplace, this is a great opportunity to grow your career.

Key Qualifications

• 2+ years of event coordination, administrative, or project support experience in a fast-paced environment


• Exceptional attention to detail, strong follow-through, and proactive problem-solving skills Ability to support events across in-person, hybrid, and fully virtual formats (Webex)


• Strong written and verbal communication skills, including proofreading and drafting clear attendee-facing copy


• Proficiency or strong aptitude with productivity tools and collaboration software, including Keynote, Pages, Box, Quip, and Webex


• Well-organized with the ability to track multiple task lists, prioritize competing deadlines, and adapt as plans evolve


• Strong interpersonal skills with a professional, customer-service-oriented demeanor Basic background or strong interest in internal communications and marketing is a plus

Responsibilities

• BA/BS degree preferred, or equivalent practical work experience


• Support day-to-day coordination and logistical execution for employee engagement programs and events


• Assist in maintaining the events tool, events calendar, editorial schedules, and project trackers Coordinate event logistics for small-to-medium internal gatherings, meetings, and heritage month observances


• Support the creation and updating of event assets, including show flows, run-of-show documents, and Keynote presentation decks


• Manage attendee registration lists, check-in logistics, post-event surveys, and participation reporting


• Assist in drafting and distributing event communications across internal channels, including calendar invites, “Know Before You Go” briefings, and post-event follow-ups


• Partner with cross-functional team members to coordinate internal promotion of event

Duration: 12 months