Client Experience & Events Coordinator

Avt Inc.; Santa Clara (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

AVT Productions in Santa Clara seeks an Events & Operations Admin to support Client Experience and Operations with administrative, finance, and HR tasks. You will help maintain professional client service and accurate documentation across departments.

You will create proposals and decks, manage calendars, track expenses, and assist with onboarding and compliance, contributing to smooth event operations and internal coordination.

Qualifications

• Proficient with PowerPoint to create professional proposals and decks.
• Experience managing Outlook calendars and coordinating meetings.
• Strong organizational, time management, and multitasking skills.
• Ability to work independently or in a team with professionalism and integrity.
• Pass background checks and pre-employment screenings.

Responsibilities

• Prepare proposals, presentations, and post-show decks using PowerPoint templates.
• Schedule and manage Outlook calendars and client/internal meetings.
• Provide data entry and task support for production, project, and account managers.
• Maintain professional standards and accurate meeting notes.
• Enter client details and project deliverables in internal systems.
• Draft financial documents and statements of work from templates.
• Organize files using OneDrive, SharePoint, and other systems.
• Support invoice tracking, expense documentation, and internal reporting.
• Assist with onboarding, training tracking, and HR documentation.
• Support client meetings and perform other admin duties as needed.

Skills

PowerPoint

Calendar management

Data entry

Organization

Time management

Independent work

Team collaboration

Background checks

Education

Bachelor's degree

QuickBooks familiarity

Tools

Outlook

OneDrive

SharePoint

Job description

AVT Productions in Santa Clara seeks an Events & Operations Admin to support Client Experience and Operations with administrative, finance, and HR tasks. You will help maintain professional client service and accurate documentation across departments.

You will create proposals and decks, manage calendars, track expenses, and assist with onboarding and compliance, contributing to smooth event operations and internal coordination.